VAC-41250 Fleet Manager at CTG

CTG is looking for a qualified candidate, whose experience matches the below TOR.

• Prepares, manages & monitors the higher level strategic project planning elements to scope out activities to ensure a smooth efficient fleet operation in conjunction with the logistics management.
• Management & coordination of the supply chain & materials management section encompassing the procurement activities necessary to ensure that all vehicles, assets, spare parts, fuel, supplies & materials are purchased received, issued, controlled & inventoried for good record keeping & auditing purposes.
• Preparation of information for the formulation of a project activity work plan to ensure a smooth & efficient transport operation, monitoring established tasks of the project activity work plan in accordance to projected schedules & goals set.
• Tracks on time pickup / delivery percentages, out of service percentages, miles per month per truck, driver turnover percentages, revenue per truck per week, out of route miles & service failures.
• Coordinates drivers' service related needs to monitor service issues (i.e., permits, service failures etc.) by proactively minimizing & resolving problems.
• Recommends & implements appropriate plans for improvement where necessary.
• Should be able to provide regular support to the fleet assigned in all locations by visiting frequently to the trucks physical bases.
• Ensure that Drivers / Convoy Leaders carry out their duties effectively in accordance to their JD's.
• Ensure that all the necessary permissions / documentation are promptly obtained from all the relevant govt. bodies & respective parties to operate the fleet efficiently.
• Responsible for formulation of convoy’s & route planning as well as the updating of transport route matrix.
• Ensure that vehicles are adequately tracked both for operational & security purposes by usage of both HF radio systems.
• Constantly track & monitor the position of all trucks / convoys using HF/ GPS & report any irregularities to Transport Manager for action as required.
• Ensure correctness & registering accurate information onto all documents & responsible to produce timely daily, weekly, monthly, quarterly & annual reports.
• Liaise with logistics to obtain weekly / monthly transport plans to ascertain projected tonnages & measure these against actual tonnages moved.
• Ensure all truck related data is provided to FMS (Fleet Management System Fleet WAVE) in time, this includes trip sheets, fuel sheets etc.
• Ensure that all signed waybill copy (delivery receipt) submitted to the COMPAS section in time.
• Carry out effective driver management to ascertain best / worst performing drivers & implement bonus incentive scheme, to reward those drivers who perform well but also recommend possible disciplinary action against those who don’t.
• Responsible for accident management & to report any accidents within 24 hrs to all respective parties in accordance to our clients normative guidelines.
• Develop & manage best practices & SOP's for efficient transport management to maximize performance & monitor this performance through established KPI’s (Key Performance Indicators).
• Loss or damage of cargo, spares, tools or equipment as well as loss of fuel in the care of the employee shall be deducted from the salary based on CIF value or local market rate, whichever is prevailing, this can also lead to penalties or dismissal to the personnel & penalties on the service provider or contractor.
• Ensure that any breakdown or trucks stuck are recovered in the shortest possible timeframe & take the necessary action required with all parties concerned.
• Ensure that all legal documentation & records pertaining to the vehicles are well maintained & kept & up to date, with emphasis on insurance & annual inspections.
• Ensure that all vehicles undergo regular scheduled preventative maintenance on a timely basis & that all unscheduled maintenance is carried out in the most efficient manner in close coordination of the Workshop Manager.
• Liaises with area offices for collecting information & produces fleet monthly & annual reports in a timely manner.
• Ensures all fleet TORs & any NFRs required by the fleet management are duly maintained & kept on the common drive for the fleet team reference.
• The SM required travelling occasionally to the area offices to support them with any technical or administrative assignment, as required by the Head of Fleet.
• Liaise with Administrator & ensure that there is an adequate pool of fully trained Drivers ready for service to replace Drivers who are unable to work or on leave cycle.
• Will perform any other duties as requested by immediate supervisor.

Project reporting

This role will work under the direct supervision of the Head of Fleet & will iaise & cooperate with all other employees.

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