Request for Expression of Interest for Pre‐qualification for Repair and Servicing of Motor Vehicles (Garage Services) for 2027-2028 at ActionAid Rwanda (AAR)
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Job Description
REQUEST FOR EXPRESSION OF INTEREST FOR PRE‐QUALIFICATION FOR REPAIR AND SERVICING OF MOTOR VEHICLES (GARAGE SERVICES) FOR 2027-2028.
ActionAid Rwanda is a National Organization and an Affiliate Member of the ActionAid Global Federation. It has mission of working with people living in poverty with a focus on women and girls to eradicate poverty and injustice.
ActionAid Rwanda is inviting qualified, reputable Garage to submit their proposals for REPAIR AND SERVICING OF MOTOR VEHICLES FOR 2027-2028
The purpose of this Request for Expression of Interest is to shortlist legally registered service providers with pre‐requisite qualifications to be considered for contractual purposes to handle the repair and servicing of motor vehicles (garage services) ActionAid Rwanda in 2027-2028.
ActionAid Rwanda reserves the right to reject all Expressions of Interest not fulfilling requirements associated with this request. ActionAid Rwanda will in no case be responsible or liable for any and/or all costs associated with the preparation and submission of Expressions of Interest.
The expressions of interest should reflect the documentation as per the example below:
- A cover letter addressed to Actionaid Rwanda Interim Executive Director,
- Company Profile,
- Company information, including, vendor’s physical address, full legal name, email address, website and contact person,
- Company RDB registration certificate clearly demonstrates legal registration in the category being applied for,
- Valid Certificate of Current Standing Certificate offered by RDB,
- Valid tax registration certificate from Rwanda Revenue Authority,
- Valid clearance from RSSB,
- Valid tax clearance and (EBM Adoption Certificate),
- References from three (3) former or current clients within the past two years,
- The bidder(s) should have expertise(s) in repair and maintenance of TOYOTA Vehicles;
- Financial Proposals (estimated costs); see attached a list of services
Note: The tender is open for all qualifying garages located in Kigali City, Musanze, Karongi, Muhanga, Nyanza, Huye and Nyaruguru Districts.
DETAILED - FINANCIAL PROPOSAL
VEHICLES
| SIMPLE SERVICE A (5,000KM) | ||||
| S/N | Quantity | Items | Unit Price (RWF) | Total price (RWF) |
| 1 | 1L | Engine oil/Huile de moteur | ||
| 2 | 1L | Distilled water /Eau distillée | ||
| 3 | 1/4L | Brake fluid /Huile de frein | ||
| 4 | 1L | Labor / Main d’oeuvre | ||
| Sub-Total | ||||
| SIMPLE SERVICE B (10,000KM) | ||||
| S/N | Quantity | Items | Unit Price (RWF) | Total price (RWF) |
| 1 | 1L | Engine oil/Huile de moteur | ||
| 2 | 1L | Distelled water /Eau distillée | ||
| 3 | 1L | Brake fluid /Huile de frein | ||
| 4 | 1L | Oil filter / Filter à huile | ||
| 5 | 1L | Cleaning air filter | ||
| 6 | 1L | Greasing/Graissage | ||
| 7 | 1L | Labor/Main d’oeuvre | ||
| Sub-Total | ||||
| GENERAL SERVICE C (at 15, 000KM) | ||||
| S/N | Quantity | Items | Unit Price (RWF) | Total price (RWF) |
| 1 | 1L | Engine oil/Huile de moteur | ||
| 2 | 1L | Distelled water /Eau distillée | ||
| 3 | 1L | Brake fluid /Huile de frein | ||
| 4 | 1L | Oil filter / Filter à huile | ||
| 5 | 1L | Gear box oil/Huile de boite de vitesse | ||
| 6 | 1L | Cleaning air filter | ||
| 7 | 1L | Greasing/Graissage | ||
| 8 | 1L | Huile hydraulique | ||
| 9 | 1L | Diesel filter /Filter à mazout | ||
| 10 | 1L | Air filter/ Filter à air | ||
| 11 | 1L | Bougie de prechauffage/Preheating plug | ||
| 12 | 1L | Ampoule special à iode | ||
| 13 | 1L | Ampoule ordinaire | ||
| 14 | 1L | Ampoule de clignotant | ||
| 15 | 1L | CTC de ressort | ||
| 16 | 1L | CTC de triangle | ||
| 17 | 1L | CTC de barrestabilisateur | ||
| 18 | 1L | Altenator belt/ Courroie d’alternateur | ||
| 19 | 1L | Courroie de climatiseur | ||
| 20 | 1L | Courroie de pompehydraulique | ||
| 21 | 1L | Courroie de distribution | ||
| 22 | 1L | Labor/Main d’oeuvre | ||
| Sub-Total |
Well prepared bids written in English in sealed envelope and presented in 2 copies one of which is original with the subject “EOI FOR REPAIR AND SERVICING OF MOTOR VEHICLES AND MOTOCYCLES (GARAGE SERVICES) FOR 2027-2028” and must be submitted to ActionAid Rwanda Head offices at Remera, KG 178 ST, Near Amahoro National Stadium next to RSSB/CSS Building not later Wednesday,18/11/2026 at 15 :00 pm. Late bids will be rejected.