Regional Inventory Controller at Jaza Energy Inc

Within the supply chain function, we believe in the motto “We win through our people”.

The Inventory Controller owns end-to-end stock integrity at the regional fulfillment centre. The role exists to eliminate stock inaccuracies, enforce transaction discipline, and establish a controlled, auditable inventory environment aligned to the inventory management system and Finance.

This is a build role. Ownership is absolute across inbound, storage, outbound, and reverse logistics.

1.Inventory execution and control

• Own end-to-end inventory integrity from inbound receipt to outbound dispatch and returns
• Ensure all stock movements are system-led, validated, and fully traceable
• Eliminate manual workarounds and enforce transaction discipline across all flows

2.Inbound and receiving discipline

• Receive all inbound shipments against approved POs with full verification of quantity, serial numbers, and condition
• Execute serialized GRNs in the inventory management system with strict PO linkage and three-way match validation
• Quarantine all non-conforming inventory with immediate exception logging
• Coordinate inbound scheduling to ensure readiness across dock, labour, and storage zones
• Capture landed cost inputs and share with Finance for reconciliation

3.Warehouse structure and inventory organisation

• Maintain strict six-zone warehouse structure (Z1 Inbound Staging, Z2 Available Stock, Z3 Kitting and Outbound, Z4 Returns and Repairs, Z5 Obsolete and Scrap and Z6 Quarantine)
• Enforce bin-level location control with accurate inventory management system mapping at all times
• Maintain clear segregation across usable, repair, quarantine, and scrap inventory

4.Outbound and fulfillment discipline

• Execute picking, packing, and staging aligned to S&OE deployment plans
• Validate all outbound loads through system, physical, and documentation checks
• Maintain forward visibility of deployment demand and flag stock risks early
• Ensure complete and accurate outbound documentation before dispatch
• Enforce IMS-based order execution across all internal stakeholders

5.Reverse logistics ownership

• Own intake, classification, and system update of all returned inventory
• Apply condition-based zoning and same-day IMS updates for all returns
• Capture structured reason codes to support variance and performance analysis
• Manage supplier return processes through to credit closure
• Maintain a live returns tracker with full visibility and accountability

6.Inventory audit and cycle counting

• Design and execute a tiered cycle count programme across all inventory classes
• Conduct quarterly full reconciliations with documented root cause analysis
• Investigate and resolve all variances with clear accountability
• Maintain a detailed inventory movement log with full transaction traceability
• Monitor and control transaction reversals with strict justification and escalation

7.Inventory management system data discipline and systems control

• Enforce strict use of IMS transaction types across all inventory activities
• Maintain full alignment between IMS structure and physical warehouse layout
• Enforce role-based access and approval workflows
• Surface system issues and gaps to Inventory Coordinator and Tech teams
• Support training and adherence to system usage standards

8.Performance reporting and Finance interface

• Deliver weekly reports including SOH, GRN status, cycle count adherence, and transaction logs
• Produce monthly variance and write-off reports with full documentation
• Support Finance in reconciliation across IMS, physical stock, and QBO
• Track and report inventory aging and risk categories
• Ensure all reporting is proactive, accurate, and aligned to decision cycles

9.Safety, compliance and standards

• Enforce lithium battery storage and safety protocols
• Maintain warehouse safety standards across layout, PPE, and access
• Act as DRI for warehouse SOPs and work instruction updates
• Ensure compliance with HSSE, audit, and regulatory requirements

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