Proposal Writer at International Rescue Committe

CONTEXT

With a representation office in Kinshasa and field offices in the provinces of North Kivu, Sud-Kivu, Ituri, and Tanganyika, the IRC has been responding to humanitarian and developmental needs in the DRC since 1996. Today, the IRC in the DRC concentrates its efforts on providing crucial and lifesaving assistance to conflict affected populations in the eastern provinces of the country, notably North Kivu, Ituri and Sud-Kivu. Through carefully designed programs, the IRC aims to save lives, to strengthen Congolese institutions and to reinforce social cohesion. Guided by core principles of capacity-building, partnership, protection and the promotion of human rights, as the IRC focuses today on the following areas of need: health (including reproductive health and nutrition), governance and conflict management, women's empowerment and the prevention and mitigation of gender-based violence, child protection, education and emergency preparedness and response.

SCOPE OF WORK

The Proposal Writer will coordinate business development efforts to donors for the DRC program and write sound and convincing capability statements and proposals. Key functions will include developing capability statements, donor pitches, concept notes and writing proposals, providing regular updates on project progress to donors, and coordination and tracking of donor engagement efforts.

The Proposal Writer will report to the Senior Grants and Business Development Coordinator. The position will be based in Goma or Bunia.

Proposal development (80%)

• Coordinate proposal development work on priority opportunities as assigned by the Senior Grants and Business Development Coordinator, including: understand and analyze request for proposals / understand and interpret proposal instructions and requirements, preparing timelines, ensuring the proposal team adheres to deadlines, advising and supporting on teaming, supporting recruitment (if needed), assisting in budget development, ensuring document completion, organizing meetings and compiling notes, compiling inputs from internal and external proposal team members, drafting non-technical proposal sections and annexes, translating proposal sections as needed (English/French), and proofreading proposal documents.
• Verify the quality and goal of each proposal, paying attention to the coordination and complementary between budget and operations, budget and programme activities, methodology and donor requirement, accurate analysis of budget distribution, Gender approach, Safeguarding components in all activities, and adequate accountability system in coordination with MEAL.
• Coordinate Value for Money calculations in proposal development, as required by donors.
• Coordinate after action reviews of proposal development and ensure lessons learnt are valued in new proposals.
• Work on needs assessments for assigned proposals
• Produce/update one capability statement per sector or programming area per semester
• In close collaboration with the Partnership Coordinator, ensure our partnership ambition is embedded in our proposal development process in alignment with our Partnership Excellence for Equality and Results (PEER) System.
• Ensure all proposal documents are stored in IRC’s internal storage system (Box).
• Ensure proposal documents are stored in IRC’s grant management system (OTIS) and workflows are on track and in line with the proposal stages.
• In close collaboration with Technical Coordinators, MEAL, Finance and Operations, ensure bill of quantities of our approaches is in place and regularly updated as well as a proposal costing tool.

Business development strategy and positioning (15%)

• Coordinate regular updates to IRC DRC’s Resource Mobilization Strategy in line with Strategy Action Plan (SAP).
• Coordinate the go/no-go decision-making process.
• Use creative approaches to link programme aspirations to donor priorities, while also effectively influencing the strategies of donors.
• Support with the update of IRC DRC proposal readiness development tool that will help with timely and qualitative development and submission of proposals.

General management (5%)

• Actively participate in key relevant internal meetings such as grants meetings, programme meetings or relevant Project Cycle Meeting (PCM)
• Participate in any donor visit to project(s) within Programme portfolio as required.
• Contribute to a conducive and productive work environment typified by teamwork and collaboration.
• Contribute to the wider country programme agenda.

Please apply on our website:

• https://theirc.wd1.myworkdayjobs.com/External_Careers/job/Goma-Democratic-Republic-of-the-Congo/Proposal-Writer_JR00001122