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Project Assistant (Labour Mobility & Social Inclusion) at International Organization for Migration (IOM)

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Job Salary Currency

Job Salary Fixed

No

Key Deliverables

  1. Provide administrative, operational, and coordination support to the implementation of projects under the Labour Mobility and Inclusion (LMI) Unit, in line with approved workplans and timelines.
  2. Support the planning, organization, and logistical arrangements of LMI project activities (workshops, trainings, meetings, and field missions), including preparation of invitations, venue coordination, participant lists, and logistical follow-up.
  3. Draft, edit, and format routine administrative and project-related documentation (emails, official correspondence, travel requests, mission reports, meeting minutes, etc.) in support of LMI operations and activities.
  4. Assist with procurement and finance-related processes for LMI projects by preparing, tracking, and following up on administrative requests (e.g., purchase requests, payment requests), ensuring completeness of supporting documentation in accordance with IOM procedures.
  5. Maintain organized electronic and physical filing systems and update LMI project records (beneficiary data, partners, activity tracking) to support effective monitoring, reporting, and audits.
  6. Support LMI communication and visibility efforts by collecting basic information, photos, and activity highlights, and sharing relevant inputs with the supervisor and/or communications focal point.
  7. Perform other related duties, as may be assigned, in support of the objectives of the LMI Unit.

Essential Qualities

Essential Qualities
  • High school diploma with three years of relevant experience; or
  • Bachelor’s degree in business administration, Social Sciences, International Relations, Development Studies, Economics, Migration Studies or related fields from an accredited institution with One year of relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

  • Minimum of two years of relevant experience in project support, administration, logistics, finance or programme implementation.
  • Experience in development, migration, diaspora engagement, employment, youth empowerment or humanitarian programmes is a strong asset;
  • Experience working with government institutions, international organizations or NGOs is highly desirable;
  • Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and familiar with modern communication platforms (Teams, Zoom), data collection tools (Kobo, SurveyCTO, Excel-based databases), and the use of AI-based tools for data analysis, reporting, and information management.
  • Good organizational skills, attention to detail and ability to manage multiple tasks under pressure.

Skills

  • Strong organizational and coordination skills;
  • Good analytical and reporting abilities;
  • Excellent interpersonal and communication skills;
  • Ability to work independently and in a multicultural team environment;
  • Strong sense of responsibility, integrity and confidentiality.
     

Languages

  • All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).
  • For this position, fluency in French is required (oral and written).
  • Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Application Process

Close Date

20/05/2026

Apply Now!