Procurement Manager at Afrik Interim

About AFRIK INTERIM

Afrik Intérim HR services is a leading provider of human resources solutions.

Based on a partnership approach, continuous improvement and performance-oriented, Afrik Intérim HR Services supports you in managing your Human Capital effectively and efficiently to ensure the sustainable achievement of your objectives.

With over 15 years of experience, we work to bring people and businesses closer together in the DRC.

We are recruiting a Supply Chain Manager for one of our clients in the Agri-food sector.

The position

Job description:

The Supply Chain Manager is responsible for managing and optimizing the purchasing and delivery processes for raw materials and finished products for the company. They play a key role in the supply chain by ensuring the availability of the resources needed for production while minimizing costs and guaranteeing product quality.

• Ensure the availability of resources
• Anticipating needs, avoiding stock shortages and ensuring the smooth flow of production and services.
• Optimize costs and improve profitability:
• To help reduce additional costs related to overstocking, delays, and unfavorable purchasing conditions
• Strengthen budgetary control
• Structuring and securing the supply chain
• Selecting, negotiating with and monitoring suppliers, while ensuring quality, on-time delivery and regulatory compliance
• Strengthen internal coordination
• Communicating between departments (production, logistics, finance, sales) to ensure consistency between needs and available resources
• Supporting the development strategy
• Implementing this function will support the company's competitiveness and facilitate its expansion into new markets.
• Gather and analyze the needs
• Collect and analyze requisitions reflecting the needs expressed by the various departments.
• Have the requisition orders stamped before proceeding with prospecting or the call for tenders.
• Maintain and analyze available stock files
• Market research and order placement
• Prepare calls for tenders, according to the size of the order, and monitor them until the suppliers are selected.
• Supervise market research
• Collect the various pro forma invoices, two to three depending on the cost of the good or service.
• Negotiate supply terms with suppliers in terms of cost, quality, delivery time and payment terms
• Prepare local and foreign purchase orders
• Ensure, with the banks, the follow-up of license validation and communicate the merchandise inspection references to the suppliers.
• Follow up on files with the freight forwarder by providing them with all the necessary documentation for customs clearance.
• Verify the conformity of BIVAC documents (values, number, dates, weight on the BL, LTA, invoices, etc.) before sending them to the OCC for authentication
• Drafting certain correspondence as part of the case processing
• Supervise the receipt of orders upon delivery
• Invoice processing
• Process all invoices related to local purchases or imports of goods or services ordered by the Procurement Department for payment by the Finance Department.
• Ensure that all required documents (requisition form, purchase order, delivery note, etc.) are attached to the invoice before it is sent to the General Management for approval.
• Record keeping and archiving
• Update the various files of the supply department
• Keep the purchase order file up to date
• Ensure the correct filing of documents in the purchase records (requisition orders, purchase orders, invoices, delivery notes, receipt notes, proof of payment)
• Properly archive all purchase and import records
• Update the weekly tracking files for the various supply files.

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