Payroll and HR Officer

Climate Fund Managers (CFM) is a climate-focused blended finance investment manager operating across Africa, Asia, and Latin America. CFM raises and deploys blended climate finance funds, working in partnership to deliver climate-resilient solutions at scale and pace. With over USD 2 billion in assets under management and targeting an additional USD 6 billion, CFM’s private equity and private credit facilities address key areas of climate change mitigation and adaptation, including renewable energy, green hydrogen, energy transmission, water and sanitation, and biodiversity and oceans infrastructure.  CFM’s funds are supported by public and private sector organisations, with public capital deployed strategically to balance risk and mobilise private sector capital, enabling investment across the project lifecycle - from development to construction and operation. Established in 2015, CFM is a joint venture between Dutch development bank FMO and Sanlam InfraWorks of the Sanlam Group of South Africa, with offices in The Hague, Cape Town, Singapore, and Bogotá.

We are seeking a dynamic HR professional to join our team in South Africa. The purpose of this role is to ensure the effective execution of payroll and payroll compliance, through an outsourced global payroll service provider, delivering accurate and timely outcomes across all CFM entities and regions.

The ideal candidate is detail-oriented, results-driven, and demonstrates strong organisational sensitivity. They will have an awareness of global HR trends and progressive people practices and consistently exercise discretion and professionalism in all aspects of their work.

Payroll & Remuneration Administration

• Coordinate and manage monthly payroll processing across 6 entities covering employees, contractors, and secondees in 9 countries and 6 currencies.
• Upload and validate payroll data with CFM’s global payroll provider, ensuring accuracy, confidentiality, and compliance.
• Prepare and execute including reconciliation of payroll transactions and statutory submissions.
• Support the annual remuneration review cycle, including salary adjustments, bonuses, and incentive payments.
• Maintain alignment between HR, payroll, and finance systems to ensure data integrity and audit compliance.
• Partner with Finance on payroll journals, leave journals, reconciliations, and statutory reporting.
• Coordinate payroll matters relating to employees on visas, work permits, secondments, and Employer of Record (EOR) arrangements across multiple jurisdictions.
• Support Employment Equity compliance, including payroll data for reporting, pay gap analysis, and audit preparation.
• Act as the primary liaison with external payroll providers, financial institutions, and regulatory bodies.

HR Operations & Administration

• Maintain accurate employee records and documentation across all jurisdictions (contracts, amendments, visas, identification).
• Prepare employment documentation including contracts, addenda, probation and confirmation letters, promotions, transfers, and terminations.
• Coordinate onboarding and offboarding processes across global locations.
• Track probation reviews, contract renewals, and employee changes (salary, title, reporting lines).
• Maintain organisational charts and employee master data.

HR Systems, Data & Reporting

• Maintain and update HRIS records ensuring global data accuracy and integrity.
• Produce regular HR analytics and reporting (headcount, joiners/leavers, diversity metrics, leave).
• Support RemCo and Management Board reporting through preparation of HR and remuneration data.
• Support employee survey processes including eNPS and pulse surveys.

Compliance & Governance

• Support compliance with labour laws and employment regulations across operating jurisdictions.
• Maintain policy acknowledgement records and document version control.
• Track statutory deadlines including visa expiries, probation reviews, and contract renewals.
• Coordinate documentation required for internal and external audits.
• Maintain centralised employment documentation aligned with local regulatory requirements.

Recruitment & Talent Administration

• Coordinate interview scheduling across multiple time zones.
• Prepare offer letters and employment documentation in collaboration with HR Business Partners.
• Maintain recruitment trackers, candidate pipelines, and vacancy dashboards.
• Support new hire onboarding logistics including IT access and induction processes.

Employee Experience & HR Communications

• Serve as a first point of contact for HR queries, directing matters to the appropriate HRBP.
• Draft and coordinate HR communications including policy updates and process guidance.
• Support employee engagement, wellbeing, and culture initiatives aligned with CFM values.

Governance & Continuous Improvement

• Maintain strict confidentiality of sensitive HR and remuneration data.
• Identify opportunities to improve HR and payroll processes.
• Document HR procedures and maintain standard operating manuals.
• Support broader HR projects and organisational initiatives.

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