PAYROLL ADMINISTRATOR

Our client, an established group of companies within the financial sector, is seeking to hire a highly skilled and experienced Payroll Administrator to join their team. This is an excellent opportunity for a professional with strong problem-solving and analytical skills to grow their career within a reputable organisation.

Philosophy:

• To ensure that payroll information is always correct and checked before being processed

Processes:

• Process monthly payroll transactions on the Payroll system (appointments, increases, terminations, transfers, contributions, and deductions, etc)
• Prepare monthly maternity leave salary calculations and staff deductions
• Ensure Group policies and procedures are applied and adhered to at all times
• Communicate payroll deadlines, policies, and procedures
• Prepare all monthly reconciliations (salary, tax, medical aid, provident funds)
• Prepare payroll-related management information as requested, as well as providing payroll and leave reports to the business units monthly
• Prepare payment requisitions for all salary-related transactions, including directors’ remuneration and facilitate payment with the respective business units
• Maintain adequate record-keeping and support for transactions recorded on the Payroll system
• Register companies with the relevant authorities (SARS, Workmen’s Compensation and Department of Labour)
• Prepare, reconcile and submit declarations in respect of EMP201’s, EMP501’s, UIF declarations and Compensation declaration and facilitate payment with the respective business units
• Generate and release employee IRP5’s and payslips
• As a key contact, administer the Group’s Medical Aid and Provident Fund portals including updating information, requesting schedules and querying inaccurate information provided
• Provide support to the HR Team in terms of process integration and other information required (including but not limited to preparation on dummy payslips, manual leave calculations etc)
• Primary liaisons with the PaySpace consultants in respect of the Payroll system
• Administer the payroll system and other related controls, including user access controls and back-up management (including by not limited to new entity set ups, changing tax rates, monthly cut off deadlines)
• Assist with all staff related queries on a daily basis as raised on the ticketing system

General Duties: Accounting and Payroll:

• Responsible for ensuring adherence to the Group's policies, procedures, budget limits and Levels of Authority regarding goods and services procured
• Reviews instruction received from Group in relation to specific entity and ensures instruction is relevant, accurate and understood before actioning
• Assists in other areas where required

Audit and year-end:

• Primarily responsible for providing all information to the auditors and Group management timeously
• Assist with queries from the respective authorities (SARS, Workmen’s Compensation and Department of Labour), internal auditors and external auditors

Budgets:

• Assist with the preparation of yearly budgets for allocated entities and payroll
• Assist in the preparation of support area budgets

Special projects:

• Is primarily responsible for the execution and day-to-day monitoring of the project

Strategic and other areas:

• Participates in meetings
• Effective communication at all levels
• More detailed to complex communications required
• Decision making requires thorough analysis of best practice and research
• Subject matter knowledge is more detailed
• Collaborates and provides feedback for consideration of policies and strategy
• Limited negotiation with peers and subordinates
• Presents/trains peers and subordinates

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