Logistics Officer at Concern Worldwide

Direct Reports: None

Closely Work With: All staff in Marsabit

Job Location: 1 position in Marsabit County (Candidates must be legally entitled to work in Kenya at the time of application - National Position)

Contract Details: Fixed term – 5 months

Salary Range: Base Salary: Kes 150,616 per month

Housing Allowance: 15% of the base

Job Purpose:

To provide efficient and effective logistics, procurement and transport support to all Marsabit Program office in compliance with Concern’s and Donor policies & procedures.

Logistics Support & Stores Management

• Ensure efficient and timely operations support for programme implementation
• Submitting monthly Stock Reconciliation and Transport Reports
• Maintaining an updated inventory register for Marsabit office
• Staff movement planning, scheduling vehicle servicing, maintenance & repairs
• Ensuring that Marsabit Fixed Asset Register is up to date
  Vehicle Rental
• Submitting Supplies Requests to Nairobi for vehicle hire, adhering to the procurement timelines and supported by movement plans
• Inspecting vehicles, where possible, before they are engaged
• Ensuring all approved POs are issued to respective suppliers for all vehicle hires and ensure proper tracking of PO utilization to eliminate over expenditure.
• Following through with suppliers for timely submission of invoices and log sheets and review for accuracy and completeness
• Updating PO tracker for vehicle hires

Procurement & Distribution Management

• Responsible for all procurements carried out in Marsabit within approved thresholds e.g. stationery, water supply, office consumables etc
• Process Supplies Requests (SRs) ensuring they are authorised correctly by budget holders and in adherence to donor specific rules.
• Source quotations (RFQs/RFPs) and prepare QEF’s and ensure they are reviewed and properly authorised by budget holders as per approved DOA.
• Follow up with Marsabit team and ensure timely submission and processing of invoices upon completion of service or delivery of supplies and update invoice & SR trackers.
• Complete payment requests and coordinate with finance to ensure supplier payments are made in a timely manner.
• Participate in supplier evaluations/assessments, supplier prequalification, market surveys and provide support in establishment of approved supplier list.
• Soft copy and hard copy filing for procurement documents.
• Any other tasks assigned from time to time.
• Update the SR tracker on a weekly basis and clearly indicate procurement status for all procurements actioned.
• Liaise with suppliers and ensure timely delivery of services and supplies locally including receiving and documenting all deliveries and invoice processing.
• Issue tender documents to requestors when a tender is announced and recording the same upon receipt.
• Ensure all distributions to program participants are well documented, distribution documents properly filed and originals sent to Nairobi
  Administration Management
• Liaise with landlord for proper running and maintenance of the office premises and timely submission of rent invoices.
• Organize transport and accommodation for visitors to Marsabit
• Ensure adequate supply and proper utilisation of office consumables
• Assisting with document reproduction e.g. photocopying, scanning and sending programme support documents to Nairobi via courier.
• Schedule repairs and maintenance for equipment and generator, as needed
• Responsible for health & safety procedures for all offices, including replenishment of first aid kits and servicing of fire extinguishers
• Ensure all paperwork filing is complete, accurate, up to date and in correct order.
  Others
• Adhere to and promote the standards outlined in the Concern Code of Conduct and associated policies to their team, beneficiaries, and be committed to providing a safe working environment
• Take all possible measure to meet Core Humanitarian Standards (CHS)
• Any other duties as assigned by the Line Manager

Interested candidates, who meet the above requirements, should send a detailed CV with three referees and Cover Letter Only to nairobi.hr@concern.net with the subject of the email as 'Logistics Officer- Marsabit' on or before Tuesday 4th November 2025. Only short-listed candidates will be contacted for interview.