Job Description
UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results. We need interns who are exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.
Under the overall guidance of the UNFPA Representative and direct supervision of the Procurement and Logistics Officer, the incumbent ensures efficient and effective functioning of the records systems to support programme and office management, and to build a strong country office knowledge base.
Job Industry
Job Salary Currency
TZSJob Salary Fixed
NoKey Deliverables
- Procurement:
Prepare authorization documents for customs clearance for internationally procured goods/materials/equipment
Conduct physical verification of inventories and prepare receipt and inspection reports and delivery reports
Coordinate procurement meetings and prepare payment documents for the vendors
Facilitate review and submission of documents in AODOCs for payment processing
Filing procurement documents appropriately
Monitor and initiate procurement of office supplies
2. Administration and Human Resources:
Prepare official letters for visa requests, residence permit requests and extensions etc
Support in data collection and compilation for COREM reporting
Support in asset management
Support in data collection for GHG reporting
Support in updating the country office recruitment plan for reporting purposes
Updating staff mandatory training completion status
3. Office Store management:
Ensures materials stored are properly categorized
Ensures over stayed items are reported to responsible officer for action
Ensures unneeded materials and files are properly disposed
Prepare the projection of Office Supplies and Stationaries requirement
Prepare SOP for efficient store management,
4. Finance
Value Added Tax (VAT) Claim Management.
Compiles the matrix of all payments made with VAT inclusive
Reconciles the GL VAT ledger with the Tax invoices hard copies
Go to Vendors and certify all photocopies of invoices
Prepares the Tax Invoices and any other related supporting documents Prepare the letter
for TRA VAT Claim submission
Consolidates all the required Documents for final submission as required by TRA
Follow up for VAT refund and communicate accordingly
Other Duties
Performs any other duties as may be assigned by the Supervisor
Professional Qualifications
| Industry | Qualification |
|---|---|
| Social Assistance | . Be enrolled in a first university degree programme (such as bachelor’s degree or equivalent) and have completed one full academic year; b. Be enrolled in a postgraduate degree programme (such as master’s programme or higher); c. Have recently graduated with a university degree as defined above and, if selected, must start the internship within one-year of graduation; or d. Be enrolled in a postgraduate professional trainee programme and undertake the internship as part of this programme. Other eligibility requirements e. Demonstrate interest in the field of development; f. Demonstrate written and spoken proficiency in at least one of the working languages of the United Nations (English or French) and fluency in the official language (Arabic, Chinese, English, French, Russian or Spanish) of the UNFPA office; and g. Demonstrate ability to adapt to new environments and to establish and maintain good working relations with individuals of different cultural backgrounds. |