Job Description
Mogo is opening its brand-new headquarters, and we’re looking for a dynamic HQ Administrator to help elevate the employee and visitor experience from day one. This is a unique opportunity to be at the heart of a fast-growing financial services organization, ensuring that our office operations are seamless, our teams are empowered, and every interaction—whether with staff or visitors—is exceptional.
We are seeking a polished, proactive professional who thrives in a fast-paced environment, leads by example, and takes pride in creating a first-class office experience.
Job Industry
Job Salary Currency
KESJob Salary Fixed
NoKey Deliverables
Front Office & Reception Management
• Supervise and develop a team of receptionists and cleaners, ensuring consistent service excellence and adherence to company standards.
• Manage the reception area to maintain a welcoming, professional atmosphere for visitors and clients.
• Oversee scheduling, visitor management, and meeting room coordination.
• Ensure smooth handling of correspondence, and courier services.
Office Administration & Facilities
• Coordinate day-to-day office operations, including vendor management, maintenance, and supplies procurement.
• Uphold high standards of office presentation aligned with corporate branding and culture.
• Manage office space planning, workstation assignments, and seating arrangements.
• Collaborate with Finance, HR, Legal and IT departments to ensure seamless support for staff and operations.
• Support office health, safety, and compliance processes.
Team & Stakeholder Coordination
• Build and maintain relationships with vendors, service providers.
• Serve as internal liaison for staff inquiries related to office logistics and administrative procedures.
• Organize internal events, client meetings, and company functions, ensuring each is executed efficiently and elegantly.
Management & Reporting
• Oversee administrative budgets and assist in cost optimization initiatives.
• Prepare periodic reports on office expenditures, maintenance schedules, and administrative projects.
• Implement and monitor key performance indicators (KPIs) for reception and administrative efficiency.
Essential Qualities
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Skills & Competencies: • Master’s degree in Business Administration, Hospitality, or a related field. • Minimum 5–7 years of experience in office management or senior receptionist roles—preferably in banking, finance, legal or corporate services. • Proven supervisory experience leading administrative or reception teams. • Strong network and relationships within the finance or professional services sectors. • Exceptional communication, organizational, and interpersonal skills. • Proficiency in MS Office Suite, scheduling tools, and modern office management systems. • Discretion, professionalism, and a customer-first mindset are essential. • Leadership and team management • Professional presentation and demeanor • Problem-solving and decision-making • Attention to detail and follow-through • Stakeholder relationship management • Initiative and adaptability |
Special Benefits for this Position
Feel Good
- A friendly and dynamic work environment
- An excellent well-being program:
- Health insurance (after probation period)
- Pension scheme (after probation period)
- Active social life and events
Win
- Fast results without the friction of bureaucracy
- Great victories due to the transparency of the company and its goals
- Bonuses and awards for the great work
- Participate in victory celebrations with your co-workers
Grow
- Together with an intelligent team
- Yourself and the company with the established feedback culture
- Your knowledge with training possibilities