Head of Cost Recovery - DRC

Based in Goma, under the direct responsibility and in support of the ATLAS Operational Manager, he/she will be in functional collaboration with the platform project managers (Beni & Goma), the Finance Department and the Logistics Department of the program, but also with the program lawyer (and headquarters), he/she will be in functional link with the various Technical Referents of the ATLAS technical unit headquarters, the Headquarters management controller (Headquarters Finance), and finally he/she will be in direct supervision of the Administrator in charge of cost recovery.

1. Design and structuring of the system:

• Conduct a contextual analysis (legal, fiscal, regulatory) of cost recovery in the DRC.
• Working with the legal and financial departments to secure the legal framework.
• Define the applicable model (full recovery / cost sharing).
• Develop transport and storage pricing schedules based on actual costs.
• Define the rules for possible differentiation (international NGOs / national NGOs).

2. Development of tools and procedures:

• Drafting Cost Recovery SOPs:
  • Calculation of unit costs
  • Issuance of debit notes
  • Validation process
  • Payment tracking
  • Dispute resolution
• Create analytical tools:
  • Tables “Actual cost vs. recovered cost”
  • Monitoring of outstanding customer balances
  • Monthly reporting
• Define the information flow between:
  • Transport teams,
  • Warehouse managers,
  • Finance,
  • Coordination.

3. Operational launch of the system:

• Inform and raise awareness among user partners (information meetings).
• Present the recovery procedures to the clusters.
• Supporting the contractualization process with partners.
• Launch the first invoices.
• Supervise the pilot phase at both bases.

4. Capacity building:

• Former :
  • Platform project managers,
  • Logistics managers,
  • Finance,
  • Cost recovery administrator.
• Develop a simplified practical guide.

5. Risk management:

• Identify tax, legal, and reputational risks.
• Implement mitigation measures.
• Ensure alignment with donor requirements (ECHO in particular).

6. Expected deliverables:

At the end of 6 months:

• Legal/tax analysis validated.
• Official price lists.
• SOP Validated Cost Recovery.
• Functional analytical tools.
• Trained and independent administrator.
• The process is fully operational in Goma and Beni.
• Capitalization and handover report.

APPLY NOW