GRN Officer job at WinBill Shop September 2026

A Goods Received Note (GRN) is a document used to confirm that goods or materials have been received from a supplier and have been checked by the receiving organization.

A GRN confirms that the goods ordered from the supplier have been delivered and received.

2. Matching goods against the Purchase Order (PO)

It helps verify that the goods delivered match the Purchase Order in terms of description, quantity, specifications, and other requirements.

3. Inspection of goods quality

The GRN provides a record of whether the goods were received in good condition and meet the required quality standards.

4. Confirmation of quantity received

It records the actual quantity received and identifies any shortages, excess deliveries, or discrepancies.

5. Supporting supplier payment

The GRN serves as evidence that goods have been received before the supplier’s invoice is approved for payment.

6. Updating stock records

The GRN is used as supporting documentation for recording received goods in the inventory system or stock records.

7. Maintaining proper procurement records

It provides a clear record of when goods were received, the supplier involved, the items received, and the person who received them.

8. Strengthening internal controls

GRNs help prevent unauthorized or incorrect payments for goods that were not received or did not meet the required specifications.

9. Supporting document reconciliation

The GRN can be matched with the Purchase Order (PO), Delivery Note (DN), and Supplier Invoice to ensure that all documents agree.

10. Supporting audit procedures

During an audit, GRNs provide evidence that purchased goods were actually delivered and received by the organization.

Applications should be submitted to:

Manager

WinBill Shop

P.O. Box 11621

Dar es Salaam

Email: winbillshop@gmail.com