Finance Associate - Internal Finance (6 Month Fixed Term Maternity Leave Cover)

The Associate – Internal Finance will play a key role in ensuring the effective management of financial operations within the internal finance department of a fund administration business. This role is responsible for managing accounts receivable processes, contributing to monthly finance close procedures, and ensuring compliance with regulatory standards. The successful candidate will collaborate closely with various internal teams, clients, and external stakeholders to ensure efficient and compliant financial practices.

1.  Accounts Receivable Management:

1. Assisting Accounts Receivable Process and invoice generation on Dynamics.
2. Assist in weekly receivables reporting, monitoring collections and outstanding balances
3. Posting Debtor Receipts: Accurately record debtor receipts daily into the financial system to maintain accurate account balances.

2. Accounts Payable Management:

1. Managing Finance Mailbox: managing vendor communication, sending POPs, saving invoices for capturing and filing in an organized manner.
2. Capturing invoices accurately according to Budgeted line items.
3. Compiling 2-week payment forecast in excel.
4. Vendor account reconciliation and following up with vendors on outstanding invoices.
5. Employee Expenses Reimbursement: Process employee expense reimbursements using Expensify and maintain accurate expense records in Business Central.
6. Capturing expenses from credit cards (Revolut & Amex) into the correct entity.

3.        Monthly Finance Close Process:

1. Daily update of Cash Balances.
2. Capturing Bank Transactions: Record and reconcile bank transactions for all jurisdictions accurately in the financial system.
3. Monthly Bank Reconciliations: Perform timely bank account reconciliations to ensure all records align with bank statements.
4. Assist with Audit: Provide accurate and timely documentation to auditors for
5. Assist with Month-End Activities: Support various month-end activities, including journal entries and Balance Sheet account reconciliations, to facilitate a smooth financial close process.

4.        Operational Contribution:

1. Process and Efficiency Improvements: Share insights and suggestions for developing new processes and procedures to increase efficiency and enhance client service delivery.
2. Industry and Regulatory Awareness: Stay informed of industry trends, regulatory changes, and jurisdictional requirements that could impact the business.
3. Product Development Support: Contribute to the creation, enhancement, and implementation of new products and solutions to meet evolving business needs.
4. Cross-Functional Collaboration: Work closely with operations staff, business users, project teams, and implementation managers to ensure effective and scalable financial

5.        Risk and Compliance Responsibilities:

1. Compliance Tasks: Perform routine compliance checks and adhere to company risk and compliance processes and policies.
2. Record Keeping: Maintain organized records of compliance documents and
3. Documentation Support: Assist in maintaining compliance documentation and
4. Monitoring Tasks: Help monitor compliance tasks and assist with quality control
5. Compliance Culture - Working in tandem with the compliance colleagues to support a culture that is centered around good governance and

Strategic Expectations

• Share insights to enable development of new processes and procedures that will create business efficiency and support delivery of client excellence in
• Maintain awareness of industry, regulatory, jurisdictional, and other trends that could affect the
• Contribute to the creation, development and implementation of new products and solutions to accommodate the businesses continuous changing needs.
• Collaborate cross-functionally with operations staff, business users, project, and implementation managers to achieve desired and elegant solutions.

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