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Workshop Admin Assistant needed at Unique Personnel

--Powermax General Electrical Merchants Ltd--

Job Description

Perform assigned responsibilities, collaborate with team members, and adhere to company policies. Strong communication, problem-solving, and work ethic required. Adaptability, initiative, and willingness to learn are valued.

Job Industry

Administrative and Support Services

Job Salary Currency

Job Salary Fixed

No

Key Deliverables

  • Prepare and send quotations to non-maintenance customers for services, additional parts, and repair jobs.
  • Contact non-maintenance customers to track their machine hours and ensure that services are up to date.
  • Capture daily timesheets and overtime on Sage.
  • Invoice monthly maintenance and excess hours for all maintenance-related customers and submit to relevant client.
  • Capturing daily Technician timesheets & overtime
  • Compiling of monthly incentive reports
  • Assisting with invoicing
  • Closing of internal job cards
  • Drafting of quotations and timeous submission to clients
  • Filing

Essential Qualities

Essential Qualities
  • Minimum Matric
  • Intermediate user on Microsoft applications
  • Previous Administrative experience advantageous
  • SAGE experience a must

Skills & Competencies

  • Great Attention to Detail: Demonstrates meticulousness in all tasks, ensuring accuracy and precision in work.
  • Excellent Communication Skills: Able to convey information clearly and effectively, both verbally and in writing.
  • Good Time Management: Efficiently manages time to meet deadlines and prioritize tasks.

  • Ability to Track Machine Hours and Ensure High Levels of Customer Service: Skilled in monitoring machine usage and providing exceptional service to non-maintenance customers.
  • Exceptional Organizational Skills: Capable of organizing tasks, resources, and schedules to maximize efficiency.
  • Good Analytical Skills: Proficient in analyzing data and situations to make informed decisions.
  • Great Problem-Solving Skills: Adept at identifying issues and developing effective solutions.
  • Excellent Team Player: Works well with others, contributing to a positive and collaborative team environment.
  • Emotionally mature.

Application Process

Interested and Qualified candidates should Click here to Apply Now

Close Date

15/06/2025

Apply Now!