Team Assistant - Administrative & Client Support at World Bank Group

The World Bank Group (WBG) is a family of five international organizations that make leveraged loans to developing countries. It is the largest and most famous development bank in the world and is an observer at the United Nations Development Group. The bank is based in Washington, D.C. and provided around $61 billion in loans and assistance to "develop...

• Provide comprehensive administrative support to a select business line, ensuring efficient coordination of daily operations and adherence to IFC policies and procedures.
• Manage scheduling and calendar arrangements for team members, including organizing meetings, appointments, and conference calls with internal and external stakeholders.
• Prepare, edit, and format high-quality documents, reports, presentations, and correspondence in English, ensuring accuracy and professionalism.
• Coordinate travel arrangements for team members, including booking flights, accommodations, and transportation, while ensuring compliance with IFC travel policies.
• Facilitate the planning and execution of events, workshops, and meetings, including logistical arrangements, participant communication, and on-site support.
• Maintain and update records, databases, and filing systems to ensure accurate documentation and easy retrieval of information.
• Act as a liaison between the business line and other IFC departments, fostering effective communication and collaboration across teams.
• Monitor and track deadlines, deliverables, and follow-ups to ensure timely completion of tasks and alignment with organizational priorities.
• Support procurement and financial processes, including preparing purchase requests, processing invoices, and tracking expenses in line with IFC guidelines.
• Contribute to a positive and inclusive team environment by proactively addressing challenges, sharing ideas, and upholding IFC’s values of integrity, respect, and development impact.