Talent Coordinator - Bloemfontein at Bitcube

Location: Office-Based, Bloemfontein

Working Hours: 40 hours per week according to company flexi-time policy.

Educational Requirement: Minimum High School Diploma (Matric); Studying towards/having obtained a degree or diploma in Human Resource Management beneficial

Help shape the future of Bitcube

Bitcube is seeking a motivated and detail-oriented Hiring Coordinator to join our dynamic team. This role is ideal for individuals building towards a career in Human Resource management. You will work closely with key stakeholders in the company to fill roles building the future of the company. 

• Review open roles, salary ranges and deadlines with key stakeholders.
• Gather job description and edit as required.
• Create a library of job descriptions, requirements , duties and salary ranges.
• Create and update various job postings across social media and recruitment portals.
• Screen applications and CVs and select candidates suited to specific roles.
• Compile preliminary shortlists for approval by stakeholders.
• Send and collect feedback from screening questionnaires.
• Arrange first interviews with relevant team members.
• Arrange social interviews with relevant team members.
• Send and collect practical assignments.
• Compile interview feedback, screening questions and assignment results in individual folders.
• Present final shortlisted candidates to stakeholders for approval.
• Arrange final interviews with relevant team members.
• Draft offers to candidates, to be approved by the CEO or Head of Finance.
• Collect required documents and bio information from new hires.
• Draft employee contracts, to be approved by Finance Administrator
• Perform a reference check on candidates.
• Send rejection letters to candidates.
• Notify IT and design teams to prepare for candidate arrival.
• Arrange orientation program for new hires.
• Arrange welcome boxes for new hires.
• Send a welcome email, company handbook and introduce the supervisor and team members.
• Send a follow up message to team members after 1 week to check in.
• Take new team members on a guided tour of the office on their first day. Or facilitate in the case of team members in another office.
• Make sure that probation/ performance reviews are conducted with team members.
• Make sure that Moodle tests are completed by new team members.
• Manage benefits packages for team members, explain benefits like medical, fitness and life coach.
• Maintain records of benefits applicable for each team member and update documents when necessary.
• Make sure that performance reviews are conducted with all team members, track dates of performance reviews and send out performance review reminders.
• Proof read performance reviews and make sure requirements are met.
• Facilitate team member resignations, termination letters and the cancellation of any benefits.
• Facilitate interactions with external labor consultants as needed.
• Facilitate employment equity meetings, making sure stakeholders are involved and that the meetings are conducted regularly. 
• Keep track of intern progress, manage extensions of the internship program and manage issuing of certificates at the end of the program. 
• Create and maintain team member records, including information on department, job title and manager.
• Leave coordination with team members across their projects.
• Making updates to the company handbook in coordination with the CEO and design team as and when required.
• Managing team member training and making sure continuous development takes place.
• Tracking compulsory training requirements as per employment contracts.
• Assisting team members with examination bookings, payments etc.
• Collect certificates & diplomas etc. from team members and file in their folders.
• Manage project assignments in coordination with department heads based on team members skill sets.
• Inform team members of upcoming project resource changes in advance.

Your KPI’s

• ‘Time to employment’ for filling new roles.
• Number of resignations & failed probation periods.
• Number performance reviews conducted on time.
• Number of ‘courses/diplomas/etc’ completed by the team.

• An opportunity to be part of an innovative team shaping the future of software development in South Africa.
• A flexible work schedule that respects work-life balance.
• A supportive environment that encourages growth and learning, leading to a future career in Human Resource Management.

Send your cover letter and CV to careers@bitcube.tech