Storekeeper at Shagasha Tea Company

Department: Operations / Factory

Reports to: Factory Accountant

Supervises: Assistant Storekeeper

Employment type: Permanent

Job Purpose

The Storekeeper will be responsible for the effective management and control of factory stores, ensuring the timely availability of materials and supplies, maintaining accurate inventory records, minimizing stock losses and supporting uninterrupted factory operations.

The successful candidate will ensure the proper receipt, storage, preservation and issuance of materials in accordance with approved company procedures, while maintaining high standards of accountability, food safety, hygiene, occupational health and safety, and environmental compliance.

The Storekeeper will perform the following duties and responsibilities:

Receiving and verification of materials

• Receive and inspect materials, supplies, spare parts, packaging materials, chemicals and other goods delivered to the factory stores.
• Verify deliveries against approved purchase orders, delivery notes, invoices where applicable, and other relevant documentation.
• Confirm the quantities, specifications, quality, condition and expiry dates of materials received
• Prepare Goods Received Notes (GRNs) and promptly record all received materials.
• Identify, segregate where necessary, and report shortages, excess deliveries, damaged, expired or non-conforming materials to the Factory Accountant and relevant departments.

Stock control and inventory management

• Maintain accurate, complete and up-to-date stock cards, inventory registers and electronic stock records.
• Monitor stock balances against approved minimum, maximum, reorder and safety stock levels.
•  Ensure that stock is issued only against duly authorized requisitions and that all stock movements are properly documented.
• Apply First-In, First-Out (FIFO) and, where applicable, First-Expired, First-Out (FEFO) stock rotation principles.
• Conduct regular physical stock counts and reconcile physical quantities against inventory records.
• Identify and report slow-moving, excess, obsolete, damaged, expired and near-expiry stock to the Factory Accountant.

Storage and preservation of materials

• Ensure proper storage, identification, labeling, preservation and security of materials in designated locations according to their nature and storage requirements.
• Store materials in designated locations according to their nature, storage requirements and safety considerations.
• Ensure the safe and appropriate segregation of chemicals, lubricants, cleaning agents and other potentially hazardous substances.

Stock issuance and distribution

• Issue materials only against authorized requisitions or approved store issue vouchers after verifying the items, quantities and authorization.
• Ensure that all stock issues, returns and transfers are recorded accurately Monitor the consumption of materials and report unusual usage, wastage or potential misuse.
• Ensure that unused or surplus materials are returned to the stores are inspected, documented and appropriately recorded.

Stock replenishment and procurement coordination

• Monitor stock levels and initiate replenishment requests in accordance with approved reorder levels and operational requirements.
• Liaise with the Factory Accountant regarding material requirements and procurement follow-up.
• Recommend appropriate stock levels to minimize stock-outs, overstocking and avoidable inventory costs.

Inventory records, reporting and reconciliation

• Prepare and submit timely inventory reports, including stock balances, stocktaking results, discrepancies and consumption summaries, to the Factory Accountant.
• Reconcile inventory records with physical stock and relevant accounting records.
• Ensure that stock adjustments are supported by appropriate documentation and approved by authorized personnel.
• Provide relevant inventory information to support procurement planning, budgeting and inventory valuation.

Support to Tea Factory Operations

•  Ensure the timely availability of materials, packaging supplies and spare parts required for uninterrupted factory operations.
• Ensure that obsolete, defective or unapproved materials are not issued for production or maintenance use without the necessary authorization.

Food safety, Quality and Hygiene

• Maintain batch or lot identification and traceability records where required.
• Identify, segregate and report contaminated, damaged, expired or non-conforming materials.
• Report food safety hazards and any changes that could affect food safety to the Food Safety Team Leader or designated Food Safety Team.
• Cooperate with Quality Assurance and Food Safety personnel during inspections, audits and corrective actions.
• Comply with the company's food safety management system, hygiene requirements and applicable quality procedures. 
• Monitor the condition, suitability and expiry dates of materials, and maintain batch or lot traceability records where required.

Occupational health, safety and environmental compliance

• Comply with company health and safety policies, environmental procedures and applicable regulations.
• Ensure safe stacking and handling of materials and maintain clear aisles, emergency exits and access to firefighting equipment.
• Ensure appropriate handling, labeling and storage of chemicals and hazardous materials.
• Use appropriate personal protective equipment when required.
• Report accidents, near misses, spills, fire hazards and unsafe working conditions promptly.
• Support waste segregation, pest control, spill prevention and other environmental management activities.
• Ensure that expired, damaged and obsolete materials are handled or disposed of only through approved procedures.
• Promote safe working practices among the Assistant Storekeeper and other personnel accessing the stores.

Housekeeping and supervision

• Maintain clean, orderly, secure and well-organized stores in accordance with approved housekeeping standards.
• Ensure that shelves, racks, bins and storage locations are clearly labeled and systematically arranged.
• Conduct routine inspections to identify and correct housekeeping deficiencies.
• Supervise and guide the Assistant Storekeeper in receiving, storing, issuing and recording materials.
• Ensure compliance with approved stores procedures and promote teamwork, integrity and accountability.
• Perform any other relevant duties assigned by authorized management

Interested and qualified candidates should submit their applications in one PDF document addressed to the Managing Director, Shagasha Tea Company Ltd, by email to: recruitment@shagashateas.com

Application documents must include:

• A signed application letter
• Curriculum Vitae (CV) with at least three referees
• Copy of academic certificates
• Any other relevant supporting documents

Recruitment will be conducted on a rolling basis. Applications will be reviewed as they are received, and qualified candidates may be contacted for assessment before the vacancy closes. Interested candidates are therefore encouraged to apply as soon as possible.