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Secretary at the EU Delegation to Tanzania and the EAC

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Job Description

About the European Union and the Delegation

The European Union (EU) is an economic and political partnership of European countries, playing a significant role in international affairs through diplomacy, trade, development aid, and collaboration with global organizations. Represented abroad by over 140 diplomatic representations, known as EU Delegations, the EU functions similarly to an embassy. The EU Delegation to the United Republic of Tanzania and the East African Community (EAC), based in Dar es Salaam, operates as a fully-fledged diplomatic mission. It works closely with the Embassies and Consulates of the 27 EU Member States to represent the EU in dealings with the Tanzanian government on matters within the EU’s remit.

Position Overview

The EU Delegation is seeking a Secretary (Local Agent Group 3) for its Political, Press, and Information Section. The successful candidate will work under the supervision of the Head of the Political, Press, and Information Section, providing secretarial and administrative support. The role may involve occasional atypical working hours, depending on the Delegation’s needs.

Job Industry

Administrative and Support Services

Job Salary Currency

Job Salary Fixed

No

Key Deliverables

The main tasks and duties for the Secretary position include:

  • Performing general secretarial duties, such as keeping diaries, screening phone calls, organizing meetings and missions, managing travel, handling correspondence, and filing.
  • Supporting the maintenance of positive working relationships with representatives of EU Member States’ diplomatic missions, development partners, and project stakeholders.
  • Assisting in general project management support or providing information as requested by the section or its Head.
  • Managing consultancies and visitors related to programs or contracts in the section’s portfolio.
  • Handling the filing, storage, maintenance, and destruction (as appropriate) of unclassified hard or soft copy documents.
  • Supporting the processing of daily press reports.
  • Assisting with the preparation, maintenance, and delivery of communication and visibility events, promotional materials, and social media platforms.
  • Representing the EU Delegation at locally organized events.

Essential Qualities

Essential Qualities

Compulsory Requirements:

  • Bachelor’s degree in Secretarial Studies or an equivalent qualification.
  • At least three years of professional experience in a related field.
  • Fluency in written and spoken English and Swahili.
  • Proficiency in Microsoft Office, Excel, and Outlook.

Assets (Preferred):

  • Relevant training in secretarial or archiving tasks.
  • Secretarial or archiving experience.
  • Knowledge of an additional European language.
  • Familiarity with document management systems.

Special Benefits for this Position

  • The base salary will depend on relevant and verified employment experience, typically starting from TZS 3,271,902.
  • A competitive benefits package is offered, subject to certain conditions, including personal leave days, public holidays, health insurance, and a retirement savings plan.
  • The position is a two-year fixed-term contract with a nine-month probationary period, renewable based on organizational needs and performance.

Application Process

To apply, candidates must submit:

Close Date

14/09/2025

Apply Now!