Regional Secretary

The Secretary's role is to coordinate and support the Regional Team. A resourceful and flexible approach is required. The position requires a high degree of responsibility, discretion, and confidentiality, You will provide comprehensive administrative and secretarial support to the Regional Management Team, with primary focus on the Regional Manager. The role is responsible for ensuring efficient office administration, coordination, and communication to enable the smooth functioning of the Regional Office.

Organize and schedule appointments and meetings and ensure all meeting arrangements are in place (e.g. meeting invites; links shared with relevant stakeholders, meeting rooms booked, access to office arranged, etc.).

Coordinate travel arrangements inclusive of air-ticket, hotel accommodation, visa arrangements, claims etc.

Type, prepare and compile relevant documentation (i.e. reports, presentations, correspondence, memos, minutes etc.)

Keeping a record of the project team's activities.

Undertake research as requested/directed by the project development team.

Compiling data to be presented to stakeholders.

Maintaining effective records and administration.

Assist with necessary correspondence, when required to do so.

Respond to queries via email and escalate to the appropriate parties.

Develop and maintain a filing system.

Document and file expenses.

Suggest and implement new initiatives to support the development of the role as required.

Maintain open and effective working relationships with stakeholders.

Ensure that all tasks/duties are carried out in accordance with outlined procedures and standards.

Provide administrative support to ad-hoc events and/or projects.

APPLY NOW