Regional Administration - KZN at Servest

Servest is a world class business which is innovative and a leader in the Integrated Facilities Management Industry. The company offers an innovative environment that will accelerate your development and skills, as the highest value is placed on attracting top talent to the organisation. Applications that meet the stated requirements are invited for a vacancy exists for a dynamic and driven Regional Administrator to join a team based at our Durban Offices. This role reports directly to Regional Manager, in the Cleaning  Business Unit.

• Pairing of All Invoices and Purchase Orders, Capturing of Invoices on Accpac
• Ensure submission of electronic Filing of all Invoices and Photocopying for archiving.
• Take Charge Outs to Clients and ad hock invoicing
• Request and Reconcile Statements from all Suppliers including Hygiene
• Monitoring charges and credit notes from Suppliers
• Manage once Off Team Calendar - Ordering of Once off Team Chemicals, Uniform
• PPE, Training and Equipment.
• Controlling of the Monthly Chemical Sheets for all OPS - Creation of Bulk Monthly Orders
• Sending out Monthly Budgets and monitoring of over and under expenditure
• Printing and following up with Hygiene for Capex Orders including consumables and
• equipment.
• Assist with Requisition of EFT payments and follow up on transactions with Head Office.
• Manage Retention of all Petty Cash Slips - Completion of Petty Cash Reconciliation and submission to Head Office
• Copying and posting of Reconciliation and Slips to Head Office
• Assistance to Operations with New items for Start Ups and adhock Purchases using Petty Cash Card
• Follow the process via Hygiene for new codes for new items to be ordered.
• Communicate with Fleet Manager for Accidents and general queries
• Hire and Check of all hired Vehicles.
• Manag the Warehouse - Main Cage, aim to have a stock holding lesser than 100K
• Manage the Ops Cages - Ensuring that the OP's cages are clean and tidy and do not have
• unnecessary stock
• Recounts Stock Take every last week of the month and balance stock with the Warehouse assistant.
• Consolidate reconciliations report and submit to Head Office monthly.
• Administer all general queries and  offer assistance to the Regional, Branch and Operations Managers

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