Programme Coordination Consultant - Women’s Peace and Humanitarian Fund

The consultant will be reporting to the Programme Specialist Women, Peace and Security, who will be the point of contact on the contract and payment issues. The Programme Coordination Consultant will be responsible for the day-to-day coordination of the Women’s Peace and Humanitarian Fund portfolio in Uganda, and especially the close-out phase of the current funding round. This includes coordinating relationships with national partners/grantees and stakeholders, and coordinating the monitoring and reporting, financial management and other resources of the portfolio. 

Coordinate the Women’s Peace and Humanitarian Fund (WPHF) Portfolio:

• Coordinate the overall Portfolio work plan development and implementation according to the Strategic Note, WPHF Operational Guidelines and programme document;
• Gather inputs and coordinate the preparation of work-plans, periodic narrative progress reports, annual/final report and expenditures status reports to the WPHF National Steering Committee and UN Women, in coordination with the WPS Specialist;
• Coordinate convenings of the National Steering Committee;
• Record and maintain documents on relevant Programme activities, issues, and risks.

Guide coordination with national partners/grantees and other stakeholders: 

• Coordinate relationships with national partners/grantees to support implementation and expansion of the WPHF Portfolio, raise potential problems and suggest solutions;
• Identify capacity building needs and support partners/grantees through technical assistance, mentoring, training and capacity development initiatives;
• Act as the day-to-day focal point in Uganda for the WPHF Secretariat (in Geneva), responding to requests for information and keeping the designated Secretariat Programme Officer appraised of developments at country level.

Coordinate the monitoring and reporting on the WPHF Portfolios: 

• Gather and compile all information necessary for monitoring and reporting from the planning to the evaluation stages;
• Monitor the implementation of activities and the expenditure of funds; conduct regular monitoring visits, as required;
• Lead the drafting and preparation of the final annual reports; coordinate the submission of partner/grantees financial and narrative reports to ensure timely and accurate reporting, and liquidations;
• Provide inputs from WPHF programme activities and results to Country Office and Cooperation Framework reporting.

Manage people and finances of the WPHF Portfolio: 

• Coordinate development and preparation of financial resources of the programme including budgeting and budget revisions, and expenditure tracking and reporting;
• Support audit processes for WPHF grantees;
• Monitor the allocation and disbursement of funds to participating grantees, and ensure timely liquidations for all grantees on a quarterly basis.

Build partnerships and support in developing resource mobilization strategies:

• Provide inputs to the development of partnerships and resource mobilization strategies, especially in relation to expanding the WPHF portfolio;
• Participate in working groups and coordination meetings on behalf of the Country Office, as assigned.

Advocate and facilitate knowledge building and management and communication:

• Document the programme implementation process and products;
• Contribute to the exchange of information and provide inputs to the development of knowledge products internally and externally of the programme;
• Coordinate the organization of major advocacy campaigns, events, trainings, workshops and knowledge products.

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