Procurement & Sales Assistant at a Reputable Company

The Procurement & Sales Assistant will support the sourcing, tendering, and sales administration functions of the company. The role involves coordinating tender documentation, managing quotations and sales correspondence, maintaining accurate records, and assisting with market development initiatives.

• Tender & Procurement Support
  • Source, compile, and administer tender documentation in accordance with client requirements and submission timelines.
  • Assist in preparing and organizing bid documentation, including compliance documents, technical submissions, and commercial proposals.
  • Coordinate internally with technical, procurement, and finance teams to gather information required for tender submissions.
  • Maintain a centralized repository of all tender, quotation, and prequalification documents.
• Sales Administration
  • Centralize and consolidate all email-generated quotations, tenders, prequalification documents, and related sales correspondence.
  • Prepare and issue quotations, sales letters, and client responses in coordination with the sales team.
  • Maintain organized records of all sales activities, customer communications, and submissions.
• Market Development Support
  • Assist in identifying new business opportunities and potential markets.
  • Support the preparation and implementation of marketing and sales action plans aimed at expanding the company’s market presence.
  • Conduct basic market research to identify potential clients, projects, or procurement opportunities.
• Operations & Administrative Support
  • Maintain systematic filing, documentation, and record-keeping for procurement and sales activities.
  • Follow up with clients on outstanding payments where required.
  • Coordinate order processing, dispatch, and distribution with relevant departments.
  • Respond to customer inquiries and assist in preparing quotations as needed.

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