Procurement Coordinator at Habitat for Humanity

The Procurement Coordinator will be responsible for managing the procurement function to ensure efficient acquisition of goods, works, and services in line with Habitat for Humanity Uganda’s policies and donor requirements. The role ensures that procurement processes are timely, transparent, compliant, and provide value for money.

Procurement Planning & Sourcing

• Coordinate annual and project-based procurement planning in collaboration with departments.
• Prepare and manage Requests for Quotations (RFQs), bid analyses, and purchase orders in accordance with HFHU policies.
• Maintain a pre-qualified supplier database and regularly update supplier profiles.

Procurement Operations & Contract Management

• Ensure timely procurement of goods, works, and services based on approved requests.
• Monitor supplier performance, manage purchase contracts, and ensure quality compliance.
• Follow up with vendors to ensure prompt delivery and resolve procurement-related queries.

Compliance & Documentation

• Ensure all procurement processes and documentation comply with internal controls and donor guidelines.
• Maintain accurate procurement records and ensure complete procurement files for all transactions.
• Participate in internal audits and provide necessary documentation and clarifications.

Vendor & Market Engagement

• Engage with suppliers to obtain competitive pricing and build positive vendor relationships.
• Support price negotiations and maintain transparent communication with service providers.
• Participate in supplier evaluations and vendor debriefings as needed.

Reporting & Coordination

• Prepare periodic procurement reports and status updates for management.
• Liaise with programs, finance, and administration teams to ensure coordinated procurement efforts.
• Support procurement-related components of donor proposals and reports when needed.

Minimum Requirements:

• Education: A Bachelor’s degree in Procurement, Supply Chain Management, Business Administration, or a related field.
• Years of Related Experience: At least 3 years of progressively responsible experience in a procurement or supply chain management, preferably in an NGO setting.

Preferred – in addition to minimum:

• Membership in a professional body such as CIPS is an added advantage.
• Experience in managing donor-funded procurement processes is highly desirable.

Submit a cover letter, CV, and academic documents (as one PDF, max 35MB) to hr@hfhuganda.org