People and Culture Locum Assistant at TPO U ganda

1. About TPO Uganda

TPO Uganda is a national non-governmental organization committed to improving the mental health and psychosocial wellbeing of individuals, families and communities, particularly vulnerable and underserved populations.

2. Position

Job Title: People & Culture Locum Assistant

Department: People & Culture

Duty Station: Kampala, Uganda

Reports to: People & Culture Manager

Contract Type: Locum

Duration: 3 months (October–December 2026)

Nature of Assignment: This is a temporary three-month assignment and is not a permanent position. Future opportunities may be considered based on organizational needs, availability of funding and performance.

3. Purpose of the Position

The People & Culture Locum Assistant will provide administrative and operational support to the People & Culture function, contributing to the effective and timely implementation of employee lifecycle processes and day-to-day P&C activities.

The role will support areas including recruitment, onboarding, personnel records, contracts, performance management, staff welfare, employee engagement, HR documentation and maintenance of P&C records and trackers, while ensuring confidentiality and compliance with organizational policies and procedures.

The successful candidate will be responsible for, among others:

• Supporting recruitment and selection processes, including preparation of job advertisements, shortlisting, interview arrangements and onboarding.
• Supporting the preparation and processing of employment contracts, extensions, renewals and related documentation.
• Maintaining accurate and up-to-date employee records and personnel files.
• Supporting onboarding, induction and separation processes.
• Maintaining P&C trackers, databases and records and ensuring timely follow-up of key employee lifecycle actions.
• Supporting performance management processes, including probation reviews and performance appraisals.
• Supporting staff welfare, engagement, learning and development, recognition and other employee experience initiatives.
• Assisting with the implementation of P&C policies, guidelines, procedures and tools.
• Providing timely administrative support to staff and supervisors on routine P&C processes and documentation.
• Supporting the preparation of P&C reports, correspondence and other documentation.
• Ensuring confidentiality and proper handling of employee information.
• Supporting compliance with TPO Uganda policies, procedures, safeguarding standards and applicable labour requirements.
• Performing any other P&C duties assigned by the supervisor.

Interested candidates should submit:

1. A cover letter expressing their interest in the position and highlighting their relevant experience; and

2. An updated CV detailing their qualifications, experience and relevant competencies.

Applications should be submitted to people.culture@tpoug.org with the subject line:

“Expression of Interest – People & Culture Locum Assistant”