Officier Senior Grants

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

The Senior Grants Officer will be responsible for assisting the country program team in maintaining strong relationships with its donors and developing donor deliverables, while ensuring deadlines are met. Through analysis and monitoring to ensure compliance with specific grant requirements, this position will also provide specialist support in other dimensions of the project management cycle, including:

Grant management and compliance;

Documentation of results and reports, including the preparation and/or review of information and reports for internal and external stakeholders;

Updating the internal management systems of the IRC.

Grant management and compliance: (70%)

Supporting programs by participating in project cycle meetings, including grant opening, implementation and closing meetings;

Supporting the Grants department in disseminating grant/proposal documents, while responding to information requests from the Grants manager and Grants Coordinator;

Monitor and support the use of grant/project management tools to ensure accurate tracking of opportunities, reports and programmatic adjustments throughout the project lifecycle;

Providing translation assistance between Kirundi, French and English;

Support for monitoring assigned project reports for their timely submissions, respecting donor requirements and good reporting standards;

Support for reviewing reports in French and English to be submitted to donors

Proactively contribute to project cycle meetings in collaboration with the relevant project managers to ensure quality and timely project implementation

Supporting the department in the development of new projects through document analysis, report preparation, summaries and analysis sheets;

Working with the Partnership department to analyze partners' narrative and financial reports, train them on compliance and donor rules, and consult with them throughout the project cycle.

Perform or contribute to other tasks that may be assigned by the Grants Coordinator and the management team.

Information Management 20%

Maintain complete electronic records for programs and ensure that IRC colleagues have access to relevant records and information;

Ensure proper filing and maintenance of all program-related documents (grant files) in paper and electronic format, including regular updates of Grants on OTIS, in the Box system and in the Grants Tracker.

Donor relations and communication 10%

In coordination with relevant colleagues, support the Grants Coordinator in responding to compliance inquiries from donors and answering donor compliance questions as appropriate.

Ensure that relevant staff members are informed of all communications from donors, regulatory changes and meetings.

Support for visits and/or meetings of donors.

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