Office Maintenance

As an Office Maintenance Assistant, you will perform tasks related to CRS office maintenance to ensure that all workspaces are kept clean, organized, and conducive to work at all times. You will also be responsible for preparing and serving tea for staff and visitors during office hours.

In addition, you will manage office and kitchen supplies, ensuring timely and regular replenishment of stock. Using your knowledge and experience, you will support reception and general office activities while upholding the principles of stewardship, integrity, transparency, and accountability.

• Clean and maintain all assigned offices, including sweeping, dusting, mopping, wiping surfaces, cleaning furniture and equipment, opening windows, and maintaining a regular cleaning schedule.
• Ensure all bathrooms, kitchens, utensils, crockery, and cutlery are kept clean, hygienic, and fully functional, with a constant supply of toiletries, hand towels, and drinking water.
• Prepare and serve office tea for staff and visitors in a timely manner and organize refreshments and meals for meetings and workshops as requested.
• Monitor, record, and manage stock levels of cleaning, kitchen, and staff welfare supplies; prepare usage reports and requisitions to ensure timely replenishment and safe storage.
• Report any damage to furniture, equipment, structural issues, or facility-related problems to the Administration Officer or supervisor.
• Coordinate with the Administration Officer to ensure regular cleaning of office blinds and general upkeep of office facilities.
• Ensure security and safety measures are observed, including switching security lights on and off as required, reporting security incidents, and familiarizing yourself with the location and use of fire extinguishers and the office circuit breaker.
• Provide clerical and reception support to staff when required, subject to supervisor approval.
• Perform any other duties assigned by the immediate supervisor or management.

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