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Office Administrator - The Africa Centre for Inclusive Health Management at Stellenbosch University (SU)

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Job Description

Faculty of Economic and Management Sciences

Africa Centre for Inclusive Health Management

Office Administrator (Post Level 12)

(Stellenbosch Campus)

Ref. EBW09/141/0625

The Africa Centre for Inclusive Health Management at Stellenbosch University (SU) offers some of the most comprehensive HIV/Aids management training programmes in the world. These capacity-building courses empower people, organisations and communities to take control of the pandemic from an individual to management level. We prepare students with a transformative experience to be well-rounded leaders who make a positive impact on the world.

This role requires a professional, friendly, and organised individual who will create a welcoming environment for all visitors, manage the ground floor reception, and perform administrative tasks as required to support the efficient operation of the office. 

Job Industry

Administrative and Support Services

Job Salary Currency

Job Salary Fixed

No

Key Deliverables

Reception:

  • Maintaining office security by following safety procedures and managing access control.
  • Welcoming visitors in a professional manner and directing them to the appropriate unit/staff member.
  • Receiving phone calls and directing them to the relevant unit/staff member.
  • Ensuring that visitors complete the visitors' registry book.
  • Assisting guests with the allocation of parking.
  • Ensuring that the reception area is tidy and presentable.
  • Receiving, sorting, and distributing deliveries.
  • Performing other duties as directed by the line manager.
  • Responsible for arranging refreshments during meetings/functions.

Administrative:

  • Assisting prospective students with application/registration enquiries.
  • Requesting outstanding documents from prospective students.
  • Preparing applications for the RPL committee.
  • Capturing student data, creating student files and compiling the correct content.
  • Preparing submitted student assignments for grading.
  • Updating student files with extension/follow up communication.
  • Performing ad hoc duties during on-campus student block sessions.
  • Preparing and booking meeting rooms for external users.
  • Staying abreast of and informed about emergency and evacuation procedures.
  • Managing the first aid kit at reception according to Occupational Health and Safety regulations.

Essential Qualities

Essential Qualities
  • Matric (NQF Level 4) pass certificate and a professional tertiary qualification in administration, office management, or a related field.
  • At least three years' work experience in a similar position.
  • Excellent verbal and written communication skills.
  • Excellent telephone etiquette and professional appearance.
  • Proficiency in Microsoft Office (Word, Excel, and Outlook).
  • A valid driver's licence.
  • Multi-tasking and time management skills, with the ability to prioritise tasks.
  • The ability to perform duties under pressure, and being resourceful and proactive when issues arise.
  • The ability and skills to deal calmly with challenging clients.
  • Professional attitude and appearance.
  • The ability to operate scanners, copiers, and printers.

Application Process

Close Date

21/07/2025

Apply Now!