Legal Administrator/Secretary at Spoor & Fisher

  We are looking for a proactive, detail-oriented, reliable, and experienced legal secretary/ administrator to play an important role in our Patent: Agency Formalities team. This position involves delegated substantive, administrative and general legal work. Organization and prioritization are key skills for success in this role. 

• Monitoring the department shared mailbox
• End to end management of the various Formalities processes in an efficient manner:
  • Lodgement applications
  • Extension applications
  • Change of Title
  • Incoming and outgoing Takeover Cases
  • Abandoned and unlikely to proceed cases
  • Formal official actions
• Supporting Documents
  • Conducting initial formalities checks before reminders are dispatched to client
  • Receiving and carefully reviewing signed supporting documents from clients
  • Dispatching client reminders on outstanding supporting documents
  • Requesting and updating power of attorney documents
• Reminders, Reports & Recording
  • Running PAF reminders
  • Running relevant PAF sql reports, maintaining current formality reminders and sanity checks
  • Recording PAF filings in the daily lodgement book
  • Checking collation of the patents practice lodgements for CIPC
• On-line Systems and Portals
  • Updating PAF case events, remarks and event text on the relevant system
  • Effective management and maintenance of client portals
• Accurately preparing invoices and statements
• Any other dept-related duties and projects e.g. testing rules, templates and report RC’s and assisting with urgent overflow work from other Agency teams

CLICK HERE TO APPLY