Job Description
To ensure that all procedures pertaining to all functions within the administration department are carried out with the utmost professionalism. Ensuring all financial functions within the depot are carried out and the client is billed correctly. To plan, co-ordinate, supervise and report upon the work activities of the inventory team, providing effective communication, leadership, motivation, training & development. Responsibility for maintaining and managing inventory integrity. Responsibility for managing and minimizing DHL's contractual stock loss liabilities. To continuously strive to improve the physical inventory process. Maintenance Tool (training needed)
Job Industry
Procurement, Logistics , Supply Chain Management
Job Salary Currency
SARJob Salary Fixed
NoKey Deliverables
- Team Management
- Effective leadership and management of the operational and administrative teams
- Plan, manage and adjust staffing levels to meet operational requirements
- Direct the daily activity to ensure a safe, secure, clean and fair work environment for team members
- Deliver team member performance reviews, development and/or succession planning as appropriate
- Facilitate effective communication
- Ensure company policies are communicated, applied and enforced
- Work in collaboration with other DHL sites to maximize efficiencies and best practice
- Ensure accurate control of inventory up to and beyond the KPI levels expected by the customer and DHL
- Full responsibility of Stock take i.e. planning, preparation, physical counting of stock and manage all stock counts and audits of inventory
- Develop & maintain effective inventory process, incorporating warehouse management systems
- Produce accurate stock Key Performance Indicator reports, analyze and recommend changes to Standard Operating Procedures to enhance accuracy and operational effectiveness
- Consistently achieve established key performance indicators for productivity, accuracy and housekeeping.
- Put in place procedures to monitor and minimize stock losses
- Daily recons on storage types and ensure that inventory team meets daily targets
- Monitor all stock movements within warehouse and ensure report on issues
- Train team members to ensure that inventory control procedures are fully implemented
- Implement procedures to maintain cycle counting and perpetual inventory
- Understand DHL's stock loss contractual liability and ensure any potential risk is effectively mitigated
- Produce timely and accurate management information & reports as required, to Senior Management on a daily, weekly / monthly basis
- Manage all disciplinary and grievance issues (complaints) in line with HR policy
- Assist in the preparation of and control of direct expenses budget by investigating variances with a focus on overtime and other variable costs (stock losses)
- Be accountable for each and every movement of the products pallets to minimize loose or damage of the products.
- To rely on systems and physical view of the product to ensure that stock /pallets within the warehouse is data driven.
- To ensure that the inventory controller follow all the procedures of minimizing at stock lose and locating stock in the warehouse.
People Management
- Working in a team environment
- Excellent interpersonal skills
- Ability to work under pressure
- Qualifications & Experience/ Education:
- Divisional Experience
- Achievement of operational performance as defined by customer contract and KPI's
- Resolution of queries to orders and waybills
- High level of communication
Functional Experience
- Perform administrative tasks in line with the Standard Operating Procedures and safe working practices
- Attention to detail, accuracy
- Experience in working in the inventory department essential
- Follow through with any task assigned until the task is completed successfully.
- Neat, tidy, safe and clean working environment
- Good communication with internal customers
Professional Qualifications
| Industry | Qualification |
|---|---|
| Procurement, Logistics , Supply Chain Management | Matric / Grade 12 Certificate Qualification in Supply Chain and or Logistics would be advantageous 3 years' experience in a similar role Computer literate Advanced SAP Knowledge DPDHL Core Competencies Maintains effective relationships with customers Develops / Delivers high quality / innovative products, services or solutions Focuses on customer needs and gains their commitment Gains management / colleague support to meet customer needs Ensures strategies / plans are aligned and reflect others' views Develops strategies / plans aligned to broader organizational strategy Communicates strategy Establishes clear, challenging and achievable objectives Coordinates efforts and aligns resources to achieve objectives Regularly reviews and communicates progress against objectives and adjusts as needed Champions continuous improvement and innovation Tales responsibility for own decisions and recognizes the contribution of others Provides candid / regular feedback Supports the development of others Inspires others to develop themselves Conveys a clear sense of personal goals and values Actively seeks feedback to improve performance Develops new skills and modifies behaviors based on feedback Takes personal responsibility for career and development Languages English – verbal and written. |
Application Process
Close Date
14/05/2026