INGO Forum Coordinator_Nairobi

The INGO Forum Coordinator will support effective coordination among International NGOs operating in Kenya by facilitating information sharing, strategic engagement, advocacy and analysis on humanitarian, legal, policy, security and operational issues affecting the NGO sector.

Working under the guidance of the INGO Forum Chairperson and hosted by Acted, the Coordinator will help ensure the Forum remains an effective platform for collaboration, collective action and shared risk management among INGOs in Kenya.

The coordinator acts in a neutral facilitation role and supports collective positions agreed by Forum members.

• Support the activities of the INGO Forum and its members, organizing regular meetings between Forum members and working groups
• Ensure that all relevant parties including members are kept informed of INGO Forum activities
• Regularly engage with and meet key stakeholders within the Government of Kenya, including PBOA
• Developing active networking and partnership building between member organizations
• Facilitate the development of INGO Forum Terms of Reference and strategy documents
• Support the production of advocacy and communications products, including authoring briefings, letters and talking points ahead of key meetings
• Supporting the development of common positioning on key policy, operational and funding issues, through providing members with the most updated information gathered from meetings with various stakeholders, sectors and working groups.
• Liaising with Coordinators of other NGO Fora, Alliances and Platforms in Kenya to ensure alignment and information sharing
• Convene additional meetings of interested members on specific topics as appropriate

  Internal Coordination

  • Schedule and facilitate INGO Forum general meetings and sub-working group meetings, develop agendas and compile minutes of meetings.
  • Streamline communication and ensure that key documents, minutes etc. are shared with the forum membership as appropriate.
  • Provide an accessible first point of contact for general inquiries regarding the INGO Forum and its work.
  • Maintain membership lists and databases; maintain and manage the INGO Forum email address and contact list
  • Ensure regular 5Ws mapping of INGOs programmes, activities and operational presence is conducted and shared among the membership to facilitate more coherent and efficient responses
  • Prepare a workplan to be approved by INGO Forum members
  • Implement the workplan and agree on modifications with INGO Forum members

  Analysis and Information Sharing

  • Conduct continuous analysis of contextual, legal, operational, and policy developments affecting PBO/NGOs in Kenya
  • Prepare and circulate briefings and updates to INGO Forum Members, with advice and recommendations.
  • Support INGO Forum Members to ensure their compliance with PBOA regulations, and other legal and policy requirements – including by providing ad-hoc advisory support
  • Maintain a directory of useful contacts and resources for INGO Forum Members
  • Compile and share useful resources (e.g. reports, HCT minutes, news articles, situation reports, needs assessments) with INGO Forum members on at least a monthly
  • Conduct regular surveys and gather data and feedback among members on relevant topics, to enable better coordination and decision-making
  • Provide analysis and reports during emergencies, such as drought and flooding
  • Ensure responsible handling & confidentiality of information shared by Forum members, including data collected through surveys, mapping & consultations.

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