Human Resource Assistant at Save the Children

Save the Children has been working in Rwanda since 1994 in partnership with the Government of Rwanda and local stakeholders to promote a bright future for children, with experience working in all 30 districts of the country. The main areas of focus are education, child protection, child rights governance and health and nutrition in humanitarian and development contexts. Our intention is to work to the highest standard for the children that we serve – a mission which we take seriously. We are a learning organisation that is extremely committed to constantly adapting and improving the way in which we work, with children’s and community’s voices at the heart of this.

ROLE PURPOSE:

The HR Assistant will support to ensure HR department delivers efficient and effective HR services.In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

SCOPE OF ROLE:

Reports to: Head of HR

Staff reporting to this post: None

Recruitments (From Low level positions to Coordinator)

• Sorting of job applications (Hard and Soft copies)
• Contacting shortlisted candidates and preparing interview schedules
• Support in initial screening and longlisting as requested
• Sitting in interviews for interns and Assistants as required
• Supporting in reference checks
• Vetting for all new staff, Consultants, Casuals and Volunteers
• Filing of recruitment documents and ensuring staff files and recruitment files are complete.

Staff Induction

• Assist in orientation and induction by scheduling and printing materials
• Ensure that new staff receive induction pack and understand its contents
• Ensuring all new staff receive full induction by all departments and provide a fully signed copy of the induction
• Ensuring that staff have signed all the mandatory policies and this is filed in their personal files
• Orientation of new staff to the office environment
• Keeping an updated tracker of staff induction

Filing and documentation

• Filing of all general HR related correspondence
• Work with the HR officer to ensure all personnel files are up to date.
• Identify the gaps in the personal files and collect all missing documents from staff
• Provide files for audit purpose when need be

Invoices

• Preparation of Request for payments for various invoices
• Following up with finance to ensure the invoices are settled

HRIS & Effort Reporting Support

• Support Admin Coordinator on maintenance and usage of the HRIS system. Specifically:  supporting users; driving data quality; liaising with the IT department on technical issues; and identifying practical solutions and workarounds to keep the system running efficiently and meeting SCI core needs.
• With the support of Admin Coordinator run reports and provide data to enable informed HR and business decision-making.
• Support Admin Coordinator with Effort Reporting on monthly timesheet submission and transfer of timesheet to Finance

Perform any other related tasks as may be assigned to them

• Support to Admin as and when needed

To apply for this job please visit hcri.fa.em2.oraclecloud.com.