HSSE Administrator

The successful incumbent will provide administrative support to the HSSE Team in compliance with management systems and legislative requirements. 

• Administrative Support.
  • Provide effective and efficient administrative support to the HSSE functions, Field Engineers and Supply chain, to ensure the achievement of functional objectives.
  • Attend to queries and provide timely feedback to ensure efficient problem resolution and customer satisfaction.
  • Support administration of data filing and provide data management capacity to the Project Support function, with a particular focus on HSSE File related data.
  • Keep meeting minutes and publish minutes within 48 hours of the meeting.
  • Support Project Leaders in setting up of HSSE File folders to new projects and establish platform for correspondence.
  • Support Field Engineers in the interpretation of NMPIs logged and filter against priorities for them to action.
  • Execute all other administrative functions for the HSSE team, including but not limited to arranging meetings, taking and keeping minutes of meetings, etc.
• Document Control and Record Keeping.
  • Continuously record, maintain, and administer all documentation related to the HSSE management systems to ensure appropriate availability and tracking.
  • Maintain Document control register and system for HSSE-related documents on the official platform.
• Legal appointments.
  • Prepare legal appointment letters on request and arrange for signature.
  • File legal appointees' training and competence records on official SharePoint platform.
  • Track sign-off of legal appointments.
  • Track that all required appointments and assignments to the AC Manager.
  • Maintain the duty assignment and legal appointment registers.
  • Maintain the contract HSSE organogram accurately to reflect the legal appointments recorded on the legal appointments register, as current.
• Statistics Reporting.
  • Compile weekly statistical reports.
• Maintain communication with KPI stakeholders.
  • Maintain HSSE Audit database as current on official SharePoint platform.
  • Capture SHE Metrics on the official SharePoint platform, at the end of every month.
• Manage communication to corporate and functional units in the case of injuries, incidents, HPI (high potential incidents) and fatalities within the defined timeframes.
• Manage the distribution and compilation of Safety, Health, and Environment communication material.
• Distribution of client and Pragma internal communication including lessons learnt.
  • Evaluate the commitment and acceptance of communication sent.
  • Report which contractors participated and which did not.
• Incident Management.
  • Maintain an Incident register as current.
  • Maintain effective communication with stakeholders for all incidents reported.
  • Maintain incident specific folders for each folder as prescribed.
  • Monitor and provide feedback on incident corrective actions.
• HSSE Audits.
  • Maintain an Audit database as current.
  • Receive and file HSSE Audit reports on official SharePoint platform.
  • Follow up with contractors’ submission of Corrective actions.
  • File evidence of close out findings.

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