Graduate Intern: Industrial Relations

The Graduate Trainee role is an entry level position designed to provide recent graduates with foundational exposure to organisational operations, processes, and professional work practices. The purpose of the role is to support the effective delivery of departmental activities by assisting with planning, coordination, execution, and reporting tasks while developing essential workplace skills. Under the guidance and mentorship of experienced team members, the trainee contributes to daytoday operations, engages in learning opportunities, and supports the team in meeting its objectives. The role focuses on building core competencies, gaining practical experience, and providing reliable support across assigned tasks within agreed timelines and quality standards. 

Labour Relations Coordination:

• Assisting with the scheduling and coordination of IR meetings, hearings, consultations, and other related engagements. Supporting the preparation and collation of
• documentation for IR matters (e.g., case files, minutes, notices).
• Assisting with updating case logs, tracking progress, and ensuring accurate record keeping.
• Conducting basic research on labour relations trends, disciplinary processes, and legislation to support best-practice recommendations.
  Assist in facilitating IR related training and workshops
• Assisting with consolidating information for reports and supporting the compilation of templates and documentation used in IR activities.

General Administration & Support:

• Capturing, filing, organising, and maintaining IR documents and records on relevant systems for audit and compliance purposes.
• Assisting with resolving basic IR-related queries by gathering information, directing queries to the correct stakeholders, or communicating on behalf of the team where appropriate.
• Preparing presentations, reports, memos, and other administrative documents using approved templates.
• Updating and maintaining relevant data and ensuring accuracy in accordance with organisational standards.

Financial, Reporting & BI:

• Assisting in monitoring IR-related administrative costs, where applicable.
• Supporting the collection, analysis, and reporting of people data used to inform labour relations insights and trends.
• Assisting with the preparation of monthly or ad-hoc IR reports for internal stakeholders.

Governance & Compliance:

• Supporting adherence to labour legislation, company policies, and IR procedures.
• Assisting with the monitoring and execution of compliance requirements, including POPIA-aligned data handling. Helping identify potential risks in IR processes and escalating concerns to the appropriate team members.
• Staying informed about labour laws, regulations, and relevant updates affecting IR activities.

People (Self, Team & Organisation):

• Participating in team activities that promote collaboration, learning, and knowledge sharing within the IR team.
• Demonstrating professionalism, confidentiality, and ethical conduct in handling sensitive employee information.
• Supporting a culture of open and transparent communication and acting as a positive representative of the People Team.
• Engaging in ongoing learning and development activities to build IR capability.

  Future-Fit:

• Supporting process improvements and identifying opportunities to enhance the efficiency of IR administrative tasks.
• Learning relevant systems and tools used within the IR environment and applying this knowledge in daily tasks.
• Demonstrating a willingness to adapt, innovate, and propose improvements where beneficial.

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