General Services and Logistics Officer

1. Context and descriptionEnsure the smooth operation of the agency office and provide support to support staff. Make equipment and materials available according to the needs of project teams, and provide the necessary logistical support for project activities (event organization, customs clearance of equipment, etc.) under the supervision of the Cross-Functional Coordinator.2. MissionsMission 1: Manage staff freight and travel• Ensure coordination with carriers (land, river and air) Logistics and/or UNHAS in the context of freight transport (international personal effects) and/or EF freight,• Coordinate the collection and/or receipt of our freight at the airport,• Coordinate the sending of mail to our offices in the provinces,• Monitoring of received routes and cost optimization,Mission 2: Manage the equipment• Participate in team training and the integration of new employees in equipment management,• Register and label all equipment,• Prepare and update equipment records,• Participates in the creation of databases (Archiving, data documentation,• Ensure the digital recording of equipment movements,• Follow up on requests for loan or provision of equipment.Mission 3: Manage the maintenance of the premises• Supervise the maintenance of the premises (upkeep and maintenance)• Alert your supervisor about the maintenance/repair needs of the premisesMission 4: Ensure the management of equipment and telecommunications• Report any equipment management-related problems to management.• Provide users with training on equipment and applications;• Contribute to responding to daily technical support requests and resolving user issues;• Help solve common user problems;• Report any problems encountered and solutions implemented to your manager;Mission 5: Event Organization• To connect service providers with projects regarding their event organization needs• Secure bookings with event service providers (venues, caterers, translators, interpreters, etc.) and verify the quality of services before the event launch.• Ensure the event is properly set up in advance (installation of video projector, roll-up banner, displays, internet access, catering services, etc.)Mission 6: Management of the USP's logistics framework contracts• Participate in the implementation of the USP's logistical framework contracts (transport of people, hotel, events, office supplies, interpreter, etc.) in line with the needs of the office and projects• Participate in drafting the specifications for logistics tenders• Be responsible for monitoring logistics framework contracts and liaising with the relevant suppliers (maximum amount, validity dates, etc.) and collaborating with the Purchasing and Contracts departmentMission 7: Contribute to Logistics Reports• Contribute to monthly logistics reports• Ensure the physical and digital archiving of logistical documents concerning him/her,

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