Front Desk / Admin Officer at 4Stone Capital

 4Stone Capital is an innovative institution that offers lifestyle products and services that suit the financial needs of ourmulti-segmented clientele base. 

FinancialPlanning & Management

We are  recruiting to fill the position below:

Job Summary

• The Front Desk / Admin Officer is responsible for managing the company's reception area and providing effective administrative support to ensure the smooth and efficient day-to-day operation of the office.
• The role involves receiving visitors, handling calls and correspondence, coordinating office supplies, maintaining administrative records, and supporting staff and management with general administrative needs.

Front Desk & Customer Service:

• Welcome and attend to visitors, clients, and guests professionally.
• Receive, screen, and direct incoming calls and enquiries.
• Manage incoming and outgoing correspondence and courier services.
• Maintain a neat, organized, and professional reception area.
• Provide accurate information to visitors and direct them to the appropriate staff or department.
• Maintain the visitor's register and ensure appropriate access procedures are followed.

Administrative Support:

• Provide day-to-day administrative support to management and staff.
• Prepare, organize, and maintain administrative documents and records.
• Assist with scheduling meetings, appointments, and other office activities.
• Take minutes or notes during meetings when required.
• Support the preparation and distribution of internal communications.
• Assist with photocopying, printing, scanning, filing, and other office documentation.
• Maintain an organized filing and documentation system.

Office Management:

• Monitor office supplies and ensure timely replenishment.
• Maintain records of office stationery and other administrative items.
• Liaise with vendors and service providers on routine administrative matters.
• Assist in coordinating office maintenance, repairs, cleaning, and other facility-related activities.
• Monitor the general condition of office facilities and escalate issues promptly.
• Support staff welfare and office events as required.

Records & Compliance:

• Maintain accurate administrative and front-desk records.
• Ensure confidentiality of company and employee information.
• Follow company policies, procedures, and administrative controls.
• Assist HR and Administration with documentation and other assigned tasks.
• Perform any other duties assigned by Management.

Interested and qualified candidates should send their CV to: recruitment@4stonecapital.com using the Job Title as the subject of the email