Job Description
Responsible for day-to-day finance and accounting function of AHF-Rwanda. This function will be executed by ensuring proper documentation, timely preparation of payment vouchers, timely dispatch of cheques to staff/vendors, timely submission of accurate accountabilities, and adherence to AHF policies and procedures. The position will also involve working closely with the accounting firm to make sure that partner advances, staff and travel advances are tracked and liquidated on time for month end reports.
Job Industry
Job Salary Currency
RWFJob Salary Fixed
NoKey Deliverables
- Ensures the implementation and adherence to AHF global finance policies and procedures.
- Receive and review all financial documents.
- Prepare requisition forms, payment vouchers and all supporting documents.
- Ensure that all vouchers are approved by the respective authorities.
- Receive/Record all accountabilities and cash refunds received from staff/partners.
- Reviews monthly partners expense reports in line with budgets and supports financial discipline in the utilization of funds.
- Timely submission of accountabilities as per the AHF policy & procedures
- Maintain proper filing system for all financial documents.
- Record/enter all disbursements and receipts transactions in the accounting records.
- Dispatching of cheques and EFT confirmations to respective vendors/recipients.
- Prepare support documents for periodical reports.
- Prepare and submit cash receipt report on a weekly basis.
- Prepare monthly cash call in collaboration with FAM.
- Ensure adherence to AHF policies/procedures and Donor requirements.
- Administers petty cash in accordance with AHF policies and procedures and never allow float to fall lower than the approved thresholds.
- Manages office safe and ensures adherence to financial standards by locking in important office documents and petty cash.
- Participates in annual budget development and management.
- Perform other duties and responsibilities when required.
Professional Qualifications
| Industry | Qualification |
|---|---|
| Finance, Accounting And Assurance Services | 1. SKILLS AND KNOWLEDGE Degree/Education Level/Experience • Training in Accounting-Control-Auditing, Management Control, Business Administration, Public Administration, Finance or related fields • At least (03) years of relevant experience related to the position in a non-governmental organization, international organization; on humanitarian or development projects. • Very good experience in project development and financial monitoring, grant management, financial reporting to donors, audit methodology and management control; Capitalization / Reporting / Representation • Temporarily replace the Finance Manager in their absence on matters concerning them • Prepare monthly financial reports in conjunction with the Finance Manager • Actively participate in drafting project developments and donor reports • Is responsible for the proper archiving of office and project financial documents |
Essential Qualities
| Essential Qualities |
|---|
|
• Mastery of standards and procedures for committing expenditure, reporting and accountability to donors;• Mastery of audit and management control standards and procedures;• Proficiency in financial analysis and financial information systems;• Excellent command of Excel;• Ability to work with minimal supervision and to take initiative;• Ability to find solutions to problems and take corrective action;• Good oral and written communication skills;• Organizational rigor and ability to manage multiple priorities;• Good ability to coach and build the capacity of partners;• Good command of ERP systems• Being able to work in English is an asset |
Application Process
Submission of applications – to include a one-page cover letter, updated CV with contacts of three professional referees, and copies of qualification certificates – should be submitted via email globalhr.africa@aidshealth.org with subject RWANDA_ Finance officer. The deadline for submission of applications is 03rd /April/2026