Finance Associate

The Finance Associate will be responsible for providing support to the finance team in areas such as financial analysis, reporting, budgeting and forecasting, analyzing financial data, preparing reports, and assisting with day-to-day financial operations contributing to efficiency in the department.

Administrative Support

• Provides routine and non-routine administrative support to the Finance team with limited supervision
• Collaborate with the Finance team to collect, prepare, and enter data for the preparation of statements, reports, and records
• Collaborate with Finance team members to monitor the accuracy of data in the Finance system.
• Support review of banking transactions and reconciliations

Grants Administrative Support

• Support Finance team on routine reports, including, but not limited to sub awardee expenditures, reconciliations, and budget monitoring
• Maintain accurate paper and electronic filing grants, sub awardee budgets and grants, grants, sub-awards, and audit reports

Petty Cash

• Participate in monitoring and tracking petty cash, travel advances, and other routine transactions
• Participate on payroll calculations, including, but not limited to statutory deductions, leave balance, and benefits
• Participate in tracking, monitoring, and the reconciliation of petty cash
• Escalate irregularities with payroll and/or petty cash to the supervisor

Procurement, Accounts Receivable, and Accounts Payable

• Maintain accurate paper and electronic files including, but not limited to vendor registration and agreements, account receivables and payables
• Collaborates with Finance team members to ensure timely processing of invoices, accounts receivable and payable, travel advances and reconciliations, procurements, and expenditures
• Support vetting of vendor agreements and registrations
• Respond to routine and non-routine Finance inquiries from vendors and suppliers in a timely manner and escalate irregularities, challenges, and difficulties to the supervisor

Payroll

• Maintain payroll register including but not limited to gross pay, deductions, tax withholding, net pay and other payroll-related information for each pay period and pay date
• Maintain paper and electronic personnel action forms
• Coordinate with Human Resources on personnel action forms, payroll updates, including but not limited to salary changes, new hires, employee departures, and title changes

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