Finance and HR Assistant at Médecins Sans Frontières

Execute administrative tasks and do follow up of project accountancy, according to administration manager’s indications and MSF procedures, in order to ensure legal compliance and keep a strict control over monetary resources.

• Implement cash management procedures in order to ensure the highest control and security, and ensure cash availability.
• Process the payment to suppliers and keep strict on all documentation involved, informing the administration manager of any sort of disparity.
• Carry out all accounting tasks and activities in order to ensure strict control of all expenditures and the reliability of statements and documentation.
• File the accounting documents and enter the accounting pieces in the accounting software, with the support from the Administration Manager and/or the Accounting Manager (ACMA).

• Cash management: in charge of planning, organising and following-up cash needs on a daily, weekly and monthly basis, applying the highest control, transparency and compliance with procedures.

• Manage the petty cash box and follw the bookkeeping standards according to the MSF rules, and maintain an accurate and up-to-date cash book, recording all transactions promptly.

• Conduct regular and accurate counts of cash, ensuring proper reconciliation with financial records.

• Prepare and process the payrolls for MSF staff members as well as the incentive staff (DED and MOH) and Daily Workers (DW).

• Bank transfers: Ensure all requests comply with documentation standards required for supplier payment including implement timely follow-up on pending documentation such as EFD receipts, post transaction completion.

• Exercise strict control measure over all payments process, ensuring expenses are verified and validated to ensure compliance with financial policies .

• Identify suppliers eligible for Withholding Tax retention and ensure prompt processing of their payments before the end of the month .

• Check the draft of the contracts before they are validated by the Project Fin/HR Manager, and follow up all contracts to inform on time the Project Fin/HR Manager when there is a need to arrange a renewal, compile additional documents or updating essential information.

• Efficiently organize and classify financial documents, maintaining a systematic filing system for easy retrieval, audit readiness, and comprehensive record-keeping

• Work diligently to maintain the accuracy of financial data, contributing to the overall integrity of the financial records.

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