Executive Personal Assistant at Nedbank

This role is to support the Managing Executive: Property Finance with day-to-day deliverables and on strategic projects by executing, organising and coordinating all functions of the role efficiently and effectively.

• Coordinate Executive/Manco meetings, collate required information, ensure that required packs are combined and loaded onto the system and submissions are followed up on; and that documents are compared, merged and formatted in line with requirements, to prepare Manco members and attendees.
• Manage and maintain the Managing Executive’s diary effectively to optimise time by taking cognisance of business priorities when planning and organising events and meetings.
• Plan, organise and anticipate requirements well in advance, to support the Managing Executive by providing high-level administrative support.
• Support the Property Finance Manco team in relation to governance meetings including setting agenda, pack collation/distribution, minute taking, sign off/distribution.
• Coordinate the logistics for internal and external events/meetings including catering, venue and technology requirements, ensuring relevant standards are met at all times.
• Responsible for taking minutes of meetings, tracking action items, consolidating and providing feedback to relevant stakeholders/committees.
• Serve as primary source of contact for the Property Finance Manco correspondence, documentation and communication.
• Ensure that correspondence, documents and reports are appropriately formatted in compliance with Nedbank’s standards and are appropriately forwarded to the correct parties in a timely manner.
• Prioritise conflicting needs, handling matters efficiently and following through on projects to successful completion.
• Focus on technology and the IT environment to promote efficiencies and ensure Property Finance Manco are aware of available technologies, whilst adhering to privacy and confidentiality requirements.
• Build collaborative relationships with internal and external stakeholders through effective communication and work closely with Property Finance Manco and their managerial support.
• Ensure all calls are appropriately screened and routed and answered in a timely and professional manner.
• Arrange detailed travel plans and required documentation and keep abreast of relevant country specific security or risk issues.
• Receive, validate and submit invoices and expense claims for authorisation and submission to Finance through proper handling of all invoices received.
• Manage records by capturing, screening and storing correspondence, data and responses utilising relevant databases and filing systems
• Ensure cost effective office management by managing resources, minimising waste and adherence to allocated budget.
• Perform general administrative functions and manage office administration as required.

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