DRC - Head of Fin Base Admin (M/F) - Bunia - International Solidarity
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Job Description
Desired start date: 07/01/2025
Duration of the mission: 6 months
Location : Bunia
SOLIDARITES INTERNATIONAL (SI) is an international humanitarian aid association that, for over 40 years, has been providing relief to populations affected by armed conflicts and natural disasters by meeting their basic needs, such as food, water, and shelter. Particularly committed to combating diseases linked to unsafe water, the world's leading cause of death, SI's interventions leverage expertise in the areas of access to drinking water, sanitation, and hygiene promotion, as well as in the essential area of food security and livelihoods. Present in 26 countries, SI's teams—a total of 3,200 people, including expatriates, national employees, permanent staff at headquarters, and a few volunteers—operate with professionalism and commitment while respecting cultures.
The mission
Solidarités International has been working in the DRC since 2001, responding to the humanitarian needs of populations affected by conflicts and natural disasters and participating in the fight against epidemics.
The mission is active in the areas of food security and livelihoods (FSL), water, hygiene and sanitation (WASH), and multi-sectoral cash transfer assistance (direct cash or vouchers). Each of our activities includes a strong Protection component (transversal or "stand-alone" via an implementing partner).
Our programs cover emergency response, through rapid response (RRM) and second-line programs. However, they also include recovery and development activities in stabilized areas. This approach illustrates the mission's chosen strategy, namely maintaining a strong emergency response capacity while developing sustainable solutions to the problems affecting the populations of the eastern part of the country.
The mission is composed of a coordination delocalized since the advent of the M23 crisis in Bunia and three operational bases located in Petit Nord Kivu (Goma, with a sub-base in Kiwandja), in Grand Nord Kivu (Beni with a sub-base in Nobili) and in Ituri (Bunia, with the prospect of opening/reopening sub-bases in Mahagi and Fataki). As part of our multi-year strategy, we have the ambition to open new bases and develop our programmatic portfolio.
The Ituri operational zone is participating in this growth dynamic, in conjunction with the National Coordination. Indeed, field teams are implementing various projects (emergency, recovery, and development) while conducting multi-sector assessments with the aim of obtaining additional funding and continuing its support to vulnerable populations. Currently, the base is funded by the following donors: SDC, BHA, ECHO, and FCDO. It is also worth mentioning that a project is being implemented with a national partner active in the area.
General objective:
Ensure the processing of accounting and financial operations, tasks and procedures related to Human Resources at the operational base and sub-base
Main Challenges:
• Volatile security context;
• Logistical access issues;
• New operational zone under study
• Strong administrative constraints
A salaried position
Based on experience, starting from EUR 2310 gross per month (2100 base salary + 10% annual leave allowance paid monthly) and a monthly Per Diem of USD 800.
SI also covers accommodation costs and travel expenses between the expatriate's home country and the duty station.
Breaks: During the mission, a system of alternating between work and leave is implemented at the rate of 7 working days every three months (with USD 850 allocated by Solidarités International). In addition to these break periods, there is one additional day of rest per month worked.
Social and medical coverage: Expatriates benefit from insurance that reimburses all health costs (including medical and surgical expenses, dental and eye care, and repatriation) and a welfare system that includes war risks. Essential vaccination and antimalarial treatment costs are reimbursed.
LIVING CONDITIONS:
- Possibility of outings in compliance with the organization's security measures (restaurant, billiards, gym, etc.)
- Several organizations are present in Bunia (NGOs, UN) allowing for socializing outside of work.
- Single room - private and/or shared bathrooms depending on the room
- Common areas (kitchen, living room, showers/toilets)
- Community life -
Part of the coordination currently based in Bunia -
Spacious GH house - large, beautiful garden (hut) -
Electricity 24/7 (generator/Back Up)
- Canal + (multi-channels)
- Hot water (showers)
- Very good cook and availability of food allowing a diversified diet.
- Expatriate curfew at 00:30.
Job Industry
Job Salary Currency
Job Salary Fixed
NoKey Deliverables
Priorities for the first 2/3 months:
Transverse
• Actively participate in the implementation of the new operational area,
HR Admin
• Recruitment to ensure the complete setup on base and support of the newly recruited team.
• Ensure the rigorous application of common management rules and all HR procedures.
• Monitor and manage disciplinary procedures alongside your line and functional managers, where applicable.
• Ensure a good working environment is established for the teams alongside the CT
• Collect the training needs of the base staff and ensure that the staff follow the mandatory training (Security, PSEAH, etc.)
• Send monthly HR reports from your base to HR Coordination.
• Ensure the effectiveness of staff EAPs periodically
• Monthly and regular updates of the databases relating to the shared costs of the base
Finance
• Manage the base's cash flow and ensure that banks and cash registers are properly supplied.
• Prepare cash flow forecasts with the logistician and program managers.
• Validate all disbursements and expenditure commitments, in accordance with Solidarités International procedures.
• Supervise the maintenance of accounting on its base, control cash balances.
• Prepare and supervise the monthly closing, revision and integration of the zone's accounting.
• Update the base's allocation tables.
• Update and analyze budget monitoring (OFU, LFU, TA) in consultation with the logistics and program teams.
• Hold budget monitoring meetings each month with the CT and the various budget managers.
• Produce staff advance reports at the end of each month and share them with the SMT
. • Control the base's operating costs.
• Ensure compliance with donors' administrative procedures .
Security :
Ituri Province is a volatile context:
- Numerous intercommunity conflicts: an important aspect in the management of field expenses (operational advance procedures, etc.)
- Numerous armed groups, depending on the territories
- Humanitarian access remains possible: overall, humanitarian actors remain very little targeted
- All intervention areas in Risk Level 4, but possibility of evolution
- Bunia is relatively quiet: GH and Bureau in the hyper center (no incidents in this area)
Essential Qualities
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- University degree at least BAC + 3 level in one of the following fields: Accounting, Administration, Finance, Human Resources Management, humanitarian. - Minimum 2 years experience in similar positions in Admin, HR Admin or both. - Previous experience in team management. - At least one experience in an emergency context and if possible in Central Africa. - At least one mission experience with difficult security context and if possible in Africa.
SKILLS: Technical skills 1. Good command of financial management and mastery of financial tools (OFU, LFU, BOUSSOL, PACK OFFICE, SAGA, HOMERE) 2. Knowledge of finance, accounting and especially management control 3. Ensure a good analytical accounting review on the basis 4. Ability to produce an objective financial analysis of the base and strong proposal on financial adjustments if necessary 5. Good command of administrative management and Human Resources 6. Knowledge of specific IT themes and tools highly appreciated. Cross-functional skills 1. Organizational and prioritization skills, and the ability to manage multiple things at once 2. Managerial qualities, and in particular in capacity building. 3. High work capacity and resistance to stress. 4. Availability, flexibility, autonomy, strength of proposal and strong adaptability (unstable context) 5. Knowledge of specific IT themes and tools highly appreciated (Link). 6. Knowledge of the DRC context appreciated. LANGUAGES: 1. Mastery of French (Fluent level) 2. English (Appreciated)
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