Job Description
The Country Operations Coordinator will support the effective implementation of GRT activities in Kenya by ensuring timely operational coordination, procurement and logistical follow-up, stakeholder communication, and day-to-day implementation support. The role requires a highly organised and solution-oriented individual capable of facilitating coordination, ensuring operational continuity, supporting communication between different actors, and addressing practical implementation challenges under the guidance of the HQ. The position is designed as a shared operational structure with responsibilities divided between in-country operational coordination functions and remotely managed strategic and compliance oversight functions from GRT HQ.
Job Industry
Job Salary Currency
KESJob Salary Fixed
NoKey Deliverables
Programme Implementation, Reporting, and Activity Support
• Support programme teams in the implementation and follow-up of project activities.
• Monitor activity timelines, implementation schedules, deliverables, and follow-up actions related to programme implementation.
• Coordinate logistical and operational support for trainings, workshops, meetings, field visits, field assessment and project activities.
• Support coordination and communication with consultants, field teams, operational partners, and service providers involved in programme implementation.
• Coordinate the collection and consolidation of operational updates, implementation data, and activity information for internal reporting and donor reporting processes.
• Coordinates the preparation, follow-up, and timely submission of internal and donor reporting inputs in coordination with programme, finance, and management teams.
• Monitor implementation progress, reporting deadlines, deliverables, and pending programme-related action points, and ensure timely follow-up with relevant teams and stakeholders.
• Coordinate project proposals and concept notes preparations
• Oversee the organisation, quality control, and maintenance of programme-related operational and reporting documentation and filing systems.
Operations, Logistics, and Procurement Coordination
• Support the day-to-day operational coordination of GRT activities in Kenya.
• Coordinate office-related administrative and logistical arrangements where required.
• Support travel arrangements, accommodation, logistics coordination, and field movement planning.
• Coordinate operational and procurement-related follow-up with suppliers, service providers, consultants, and logistics actors.
• Support procurement processes and operational purchasing follow-up in coordination with HQ and finance teams.
• Support preparation, filing, and maintenance of procurement and operational documentation in compliance with internal procedures and donor requirements.
• Supervise proper filing and maintenance of operational and administrative documentation.
• Monitor operational and logistical issues and escalate bottlenecks, delays, procurement issues, and coordination challenges to Regional Management in a timely manner.
• Support operational planning and coordination in collaboration with programme and finance teams.
Liaison and Stakeholder Coordination
• Participate in meetings with donors, partners, authorities, and stakeholders as delegated by the HQ.
• Provide operational and implementation-related updates to donors and external stakeholders when required.
• Maintain professional working relationships with donors, partners, consultants, authorities, and service providers.
• Represent GRT in operational and coordination discussions in line with organisational guidance and management direction.
Internal Communication and Organisational Support
• Facilitate communication and coordination between field teams, consultants, management, finance staff, suppliers, and operational partners.
• Support coordination of meetings, schedules, action points, and follow-up tasks.
• Ensure timely sharing of operational information and updates with GRT HQ.
• Promote professional conduct and adherence to safeguarding, organisational standards, procurement procedures, and internal policies.
• Maintain confidentiality and professionalism in handling organisational information and operational matters.
Professional Qualifications
| Industry | Qualification |
|---|---|
| Product & Project Management | Bachelor’s degree in Project Management, International Relations, Development Studies, Business Administration, Social Sciences, Procurement, Logistics, or a related field. • Minimum 5 years of relevant professional experience in NGOs, INGOs, or humanitarian/development organisations. • Experience in operations, administration, procurement support, logistics, coordination, or programme support roles. • Familiarity with donor-funded projects and NGO operational environments. • Experience supporting procurement, supplier coordination, logistics, or operational purchasing processes. • Experience engaging with institutional stakeholders, partners, consultants, suppliers, or coordination platforms. • Strong organisational, coordination, and communication skills. • Ability to manage multiple priorities and work independently. • Strong problem-solving and follow-up skills. • Excellent written and spoken English and Italian required. |