Company Secretary

To provide a central source of guidance to the Board and its committees on issues of compliance with rules, procedures, laws and statutory regulations, to ensure the effective and efficient scheduling of Board activities and duties as prescribed by the SABS’s Board Charter and Companies Act, and advise on matters requiring attention from the Board in order to promote the well-being and integrity of the SABS.

Strategic Management

• Lead the development, management and execution of Office of the Company’s strategy and provide input into the overall strategy, policy and decision-making direction of the organisation.
• Lead and ensure the establishment, maintenance and improvement of Standard Operating Procedures, policies, and guidelines relating to the Office of the Company Secretary in consultation with the Board and the CEO
• Lead the establishment, review and monitoring of key performance indicators related to Office of the Company Secretary's strategy and business plans and identify areas for internal improvement and develops plans for implementation.
• Ensure productivity is measured effectively against set objectives.
• Ensure that Office of the Company Secretary achieves set objectives and that corrective actions are taken where the operational objectives are not achieved.

Operational Management

• Ensure that the Board Charter and the terms of reference or any charters of Board Committees are periodically reviewed and kept up to date.
• Prepare Board and Board Committee documents as required.
• Ensure the preparation and circulation of minutes of Board and Board Committee meetings.
• Coordinate, in collaboration with the Chairperson, the evaluation of the Board, Board Committees and individual Directors.
• Manage the organisational Board calendar considering the Board Charter and Board Terms of Reference
• Ensure that all meeting agendas, documents, resolutions and recordings are circulated within agreed timeframes.
• Provide support to the Board and Board Committee members on their functions and duties.
• Provide high-level induction to all new Board members prior their assumption of duties.

Risk & Compliance Management

• Ensure that SABS Commercial SOC Ltd, including the Board of Directors and committees, complies with all relevant legislation.
• Ensure the mitigation of the unit’s risk profile through the application of fraud controls and risk prevention principles and implementing of sound governance and compliance processes and tools to identify and manage risks.
• Responsible for the coordination and maintenance of quality risk management in line with regulatory requirements.
• Monitor changes in legislation and the regulatory environment and ensure that appropriate operational controls are implemented to address new requirements.
• Support and provide evidence to all internal and external audit and regulatory requirements.
• Oversee the development, maintenance and enforcement of related service level agreements, policies and procedures to minimise business risk and ensure business continuity.

People Management

• Manage and lead Office of the Company Secretary by providing clarity of vision; prioritising resources; facilitating alignment of the team; managing non-performance, driving a customer-centric performance culture, setting appropriate KPA’s and ensure the cascading thereof throughout the Office of the Company Secretary and driving their achievement; inspiring commitment; encouraging mutual support; and enabling development opportunities
• Mentor and coach executives and SABS Board and leadership in the application of sound corporate governance practices
• Proactively manage all direct reports in order to ensure that the strategic objectives are achieved.
• Maintain excellent human capital performance within Office of the Company Secretary through various people management practices such as employee engagement, empowerment, skills development, attraction and retention of key talent, succession planning, etc.

Financial Management

• Provide input in the planning and compilation of the annual budget aligned to the operational and strategic delivery plans to support the implementation of set objectives.
• Lead the overall financial performance and improvement of efficiency in service delivery within Cony Secretarial
• Develop and manage financial plans, forecasts and budgets that will be used to initiate, drive and implement all related initiatives in line with the business strategy

Stakeholder Management

• Identify and mitigate internal systems and procedural barriers to enhance excellent customer service.
• Build and maintain effective stakeholder relationships (e.g., Board, Exco) for the purpose of expectations management, knowledge sharing and integration, and to manage the organisation’s reputation.
• Represent and participate in the organisation’s committees and tasks teams as required.
• Convene, chair and attend meetings and present performance and business related information to relevant stakeholders as required.
• Provide technical support and guidance Company Secretarial and/or fiduciary related matters to the organisation.

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