Communication and Program Assistant at Rwanda Society of Obstetricians and Gynecologists (RSOG)

Terms of Reference (ToR) for the Recruitment of a Communication and Program Assistant at the Rwanda Society of Obstetricians and Gynecologists (RSOG)

1. Background

The Rwanda Society of Obstetricians and Gynecologists (RSOG) is committed to advancing maternal and reproductive health through advocacy, training, research, and service delivery. To strengthen its programs and enhance visibility, RSOG seeks to recruit a Communication and Program Assistant who will support the planning and implementation of program activities while ensuring effective internal and external communication.

1. Purpose of the Position

The Communication and Program Assistant will provide operational and administrative support to RSOG programs while leading communication and visibility efforts. The role requires strong organizational, writing, and communication skills to ensure effective coordination of activities and professional representation of RSOG’s work.

A. Project Support:

• Assist with planning, execution, and monitoring of RSOG projects and activities.
• Oversee coordination of training, workshops, and stakeholder engagements.
• Follow up on action items and deadlines with internal teams and partners.
• Support in grant writing, guidelines, and manuals
• Support for on-going campaign
• Coordinate project plan and schedule
• Assist in Sexual reproductive health and rights development at RSOG

B. Executive Support:

• Serve as the primary point of contact and administrative support for the Managing Director (MD) and the President.
• Manage schedules, meetings, travel arrangements, communications, and official correspondence for the Managing Director (MD) and the President.
• Work hand in hand with managers to oversee the coordination of planning and budgeting in alignment with RSOG’s mission
• Oversee the coordination of logistics for meetings and events, ensuring proper documentation and follow-up on action points.
•  Support day-to-day coordination of program activities and maintain communication with key partners.
• Ensure confidentiality and discretion in all executive and organizational matters.

C. Communication and Visibility

• Draft and edit newsletters, press releases, social media posts, and other communication materials.
• Manage RSOG’s website and social media platforms, ensuring timely and accurate updates.
• Coordinate branding and visibility for RSOG programs and events.
• Develop communication products (flyers, reports, success stories, photos, videos) that highlight program achievements.
• Liaise with partners, stakeholders, and media to promote RSOG’s mission and activities.

Interested and qualified candidates should submit their applications, including a signed motivation letter, updated CV, and academic qualifications to rsog.human.resource@gmail.com