Administrator Airport Operations.REG CDS.Administration and Secretarial Support (Support Services)(P10001)

The successful candidate, reporting to the Local Airport Manager and will be responsible for but not limited to the following: ptability, initiative, and willingness to learn are valued.

• Provide administrative support during the implementation of interventions.
• Monitor stock levels and purchase stationery and /or sundry for the office.
• Monitor of OPEX and CAPEX expenditure.
• Generate procurement orders.
• Work with petty cash and invoices.
• Ensure that relevant policies and standard operating procedures (or adverts) are up to date on relevant systems/intranet.
• Respond to requests, queries and complaints as and when required. Escalate to relevant personnel when unresolved.
• Manage and coordinate relevant Manager’s dairy.
• Make necessary travel and accommodation arrangements.
• Schedule and coordinate meetings in terms of invitations, conference rooms, catering etc.
• Oversee daily housekeeping of relevant area.
• Prepare letters, reports, memoranda, presentations and other relevant documentation.
• Transcribe, record and distribute minutes of meetings to relevant parties.
• Assist in preparation of tender documentation.
• Implement filing system. Recordkeeping, retrieving and filing of relevant documentation.
• Adhere to statutory regulations, organizational standards, policies and procedures. 
• Report non-compliance and implement corrective actions to ensure compliance.
• Ensure all source documentation is confidentially maintained, securely stored and filed in accordance with Standard Operating procedures.
• Maintain documents and relevant document management system.
• Build, support and maintain healthy, diverse internal and external relationships to ensure achievement of organizational goals. Implement remedial actions where required.

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