Administrative Officer (Mubende) at Catholic Relief Services

About CRS:

Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion, or nationality. CRS’ relief and development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance, and peacebuilding.

CRS’ Climate Change Adaptation and Mitigation Portfolio

Under the Climate Change Adaptation and Mitigation strategic priority area, CRS aims to ‘drive uptake and scaling of nature-based solutions and novel financing mechanisms to support national and community level efforts to mitigate and adapt to climate change’. CRS currently has three projects which fall explicitly under this strategic priority area, and is in discussions with other donors to start additional and related programs:

• Restore Africa, which aims to restore 560,000 hectares of land with 352,500 smallholder farmers across 31 districts (Climate Asset Management funded)
• Accelerating and Scaling Climate Smart Jobs within Restore Africa - Market Linkages for Livelihoods and Land Restoration (M4R – FCDO funded) in 17 districts, focusing on 60,000 small-holder farmers and 40,000 hectares also engaged in Restore Africa.
• Mixed-Use Agroforestry in Refugee Hosting Districts (World Bank / MinWE funded), targeting 17,550 hectares and 87,782 smallholder farmers

These projects aim to assist smallholder farmers, with an average landholding of 2 hectares (minimum 0.5 hectares, maximum 20 hectares) to diversify production within their agroforestry systems, including through payments for carbon sequestration through integration of trees into their plots. The projects also aim to incentivize smallholder farmers to be able to invest in activities which restore health to their soil and increase productivity over time, as well as meet their own food security and economic needs.

Job Summary:

The Administrative Officer will coordinate the provision of responsive, effective, and efficient administrative services in support of Catholic Relief Services’ (CRS) mission to serve the poor and vulnerable. The role will ensure that stewardship of resources and a high-quality service approach are consistently integrated into administrative systems, policies, and procedures.

• Communication Management: Facilitate communication within all organizational units and with external stakeholders as relevant. Receive, send, and distribute all incoming and outgoing mail, faxes, letters, and documents.
• Administrative Support: Perform specialized administrative tasks, including translating, typing, proofreading, formatting documents, recording and transcribing meeting minutes, and drafting correspondence.
• Transaction Coordination: Prepare transactional documents to support general operations processes, including payment requests, travel authorizations, travel advances, and visa processing.
• Compliance and Policy Adherence: Ensure administrative systems, processes, and policies comply with agency standards, donor requirements, and local regulations.
• Vendor and Service Engagement: Engage with service providers on assigned administrative matters, ensuring all required authorizations and documents are current.
• Asset and Facility Management: Ensure efficient use of CRS assets and rented facilities. Support compliant procurement of office materials and oversee asset management processes, including property receipt, distribution, labeling, and physical inventory counts.
• Data Management: Compile, enter, and verify data related to general administration processes, such as contact lists, employee leave balances, staff attendance, vehicle log sheets, and visitor welcome packages.
• Safety and Work Environment: Help identify and address safety issues, contributing to a safe and secure work environment.
• Travel and Logistics Support: Coordinate travel arrangements and logistics support for staff and visitors.
• Event Coordination: Assist with planning and coordination of events, including delegation visits, trainings, and workshops.

Applications will only be accepted electronically via the following link: 👉https://form.jotform.com/253171994624565