Administrative Controller: Imports at Clovers

The Administration Controller – Imports is responsible for the end-to-end coordination and management of the import supply chain. The role ensures consignments are shipped, cleared, and delivered within agreed timeframes while minimising financial risk and operational delays.

Logistics & Order Management:

• Ensure on-time and in-full delivery of all import shipments.
• Coordinate order processes between international suppliers and local branches.
• Monitor vessel and flight schedules, liaising with clearing agents and freight forwarders.
• Communicate shipment status updates and ETAs to relevant business units.
• Review and maintain weekly shipment status reports and correspondence logs.

Oversee Import functions:

• Maintain PO's in foreign currency and request approvals.
• Load supplier payments and send for approval.
• Ensure all consignments received and costed to relevant BU's.
• Ensure supplier invoices are paid.
• Capture and update foreign Supplier payments schedule, including updating forex rates on TMS.
• Create and maintain Ship files.
• Knowledge of Global Trade Systems (GTS).

Financial Management & Cost Control:

• Ensure accurate cost management and timely financial processing.
• Ensure timely and accurate preparation of landed cost calculations.

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