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Administrative Assistant & Secretary at HR Management Services Ltd (HRMS Ltd)

--Powermax General Electrical Merchants Ltd--

Job Description

We are an international company with a growing presence across different countries, committed to delivering high-quality services and building efficient, professional, and well-organised operations. As part of our continued growth, we are looking for a highly organised and proactive Administrative Assistant & Secretary to support our executive team and contribute to the smooth running of day-to-day operations.

REMOTE WORKING REQUIREMENTS

This is a full-time remote position.

The successful candidate must:

  • Own a reliable laptop suitable for full-time professional work.
  • Have regular access to fast and reliable Wi-Fi/internet.
  • Have a suitable environment from which to work professionally.
  • Be comfortable communicating and collaborating remotely throughout the working day.

Where appropriate, access to a coworking space in Kigali may be provided or subsidised to ensure a reliable and professional working environment.


Job Industry

Administrative and Support Services

Job Salary Currency

Job Salary Fixed

No

Essential Qualities

Essential Qualities
  • 2–4 years of relevant professional experience in an administrative, secretarial,  personal assistant, office coordination or similar role.
  • Previous experience managing calendars, appointments and schedules.
  • Experience arranging travel, including researching and booking flights, accommodation and transportation.
  • Experience preparing and sending professional emails, documents and correspondence.
  • Good understanding of bookkeeping, expenses, invoicing and record keeping.
  • Strong working knowledge of Microsoft Office and/or Google Workspace, particularly email, calendars, Word/Docs and Excel/Sheets.
  • Highly structured and organised, with the ability to manage multiple tasks, deadlines and follow-ups simultaneously.
  • Strong attention to detail, particularly when working with dates, names, numbers, bookings and financial information.
  • Good command of the English language, both written and spoken.
  • Comfortable conducting online research and presenting information clearly and concisely.
  • Able to work independently and take ownership of tasks through to completion.

IDEALLY, YOU WILL ALSO HAVE

  • Previous experience supporting a senior executive, entrepreneur, business owner or other busy professional.
  • Experience handling a combination of business and personal administration.
  • Experience preparing and sending invoices and following up professionally on outstanding payments.
  • Experience dealing with clients, suppliers and service providers.
  • Experience coordinating complex travel itineraries.
  • Familiarity with CRM systems or maintaining contact and client databases.
  • Confidence using AI tools such as ChatGPT and Claude for research, drafting, organisation and administrative support.
  • Experience working remotely and managing responsibilities with limited supervision.

EDUCATION

  • Diploma or Bachelor's degree in Business Administration, Office Management, Secretarial Studies, Management, Accounting, Finance, Communications or a related field is preferred.
  • Strong relevant professional experience may compensate for a different educational background.

Application Process

Close Date

26/08/2026

Apply Now!