Administration Supervisor (Hygiene & Facilities) at Smartec Electronics Ltd

The Administration Supervisor is responsible for the day-to-day running of administrative support services, with a strong focus on cleanliness, hygiene, and a safe, well-maintained working environment across the company’s offices, showrooms, and warehouse premises. The role supervises the cleaning team and ensures hygiene standards, supplies.  

Hygiene & Cleanliness Management

• Supervise cleaners and ensure all offices, showrooms, washrooms, kitchens, and common areas are kept clean and presentable
• Develop and enforce cleaning schedules, checklists, and hygiene standards for all premises
• Carry out daily inspections and follow up on any gaps or complaints
• Ensure proper waste collection, segregation, and disposal in line with company and local authority requirements
• Coordinate pest control, fumigation, and periodic deep-cleaning services

Supplies & Inventory

• Monitor and maintain stock of cleaning materials, sanitary supplies, and consumables (soap, tissue, disinfectants, bin liners, etc.)
• Raise purchase requisitions in good time to avoid stock-outs
• Ensure cleaning equipment and chemicals are used correctly, stored safely, and not wasted

Team Supervision

• Supervise, schedule, and appraise cleaners and other support staff
• Allocate duties and manage attendance, leave cover, and overtime
• Train staff on cleaning procedures, hygiene practices, and safe handling of chemicals
• Maintain discipline and good working relationships within the team

Facilities & General Administration

• Report and follow up on repairs and maintenance (plumbing, electrical, furniture, water and power issues)
• Coordinate with landlords, service providers, and contractors, and supervise their work on site
• Support general office administration, including visitor management, office supplies, and staff welfare arrangements
• Assist in organizing company events, meetings, and conferences (setup, refreshments, cleanliness)

Health, Safety & Compliance

• Promote workplace health and safety, including first aid supplies, fire safety, and emergency readiness
• Ensure compliance with public health, sanitation, and occupational safety requirements
• Report incidents, accidents, and hazards promptly to management

Reporting & Budget

• Prepare weekly and monthly reports on hygiene standards, supplies usage, and maintenance issues
• Track expenses for cleaning, supplies, and services against budget
• Maintain records of contracts, service providers, and inspections