Administration Officer With a Focus on Finance and HR at Goethe-Institut Kigali

05.08.2025

Administration Officer with a Focus on Finance and HR at the Goethe-Institut Rwanda

Full-time position (100%)

Remuneration according to the local salary scheme

The Goethe-Institut is the cultural institute of the Federal Republic of Germany with a global presence. We facilitate international cultural exchange, promote access to the German language and support the unimpeded development of culture and science.

We are looking for a committed colleague to join the administration team at the Goethe-Institut Rwanda as soon as possible. The position is offered on a fixed-term contract for two years, with the possibility of extension.

Remuneration will be based on the local salary scheme.

Finance:

• Participation in budget planning and forecasts in collaboration with the institute management and the regional institute
• Responsible for local accounting processes and liquidity management, especially cash handling and payments via banks and checks
• Ensuring financial compliance, i.e., checking invoices and supporting documents for correctness
• Responsible for preparatory accounting in cooperation with the accounting center and, if applicable, taking over specific areas such as accounts receivable, accounts payable, asset, bank, payroll accounting
• Support in preparing monthly and annual financial statements according to internal guidelines and in coordination with the institute management and the regional institute

Human Resources:

• Personnel administration, including preparation of contracts and maintaining personnel files in accordance with local law
• Review and compliance with labor, tax, and social security regulations of the host country
• Support for the institute management in reviewing and updating standard documents such as contract templates and working conditions
• Responsible for payroll processing
• Participation in personnel cost controlling
• Maintenance of attendance/absence records and monitoring of time tracking
• Responsible for OKSS

Legal, Regulatory, and Security Matters:

• Participation in monitoring compliance with safety regulations of the host country
• Responsible for contract management in the administrative area, especially rental, purchase, leasing, framework, and insurance contracts, with a focus on implementing procurement law and supporting the institute management in contract negotiations with local partners
• Support for the institute management in handling status and tax issues

Property Management and Procurement:

• Coordination and communication with the janitor and external service providers such as security, gardening, cleaning, IT
• Coordination of maintenance and construction measures on the institute’s premises
• Support in procurement, especially investments, inventory management, and disposals

f you are interested, please send the following application documents:

• Tabular curriculum vitae
• Letter of motivation
• Certificate of completion of vocational training or university degree
• Proof of German language skills, if applicable
• For non-Rwandan applicants: indication of valid work permit
• Any other relevant supporting documents

to assistant-kigali@goethe.de with the subject: